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Calyxo, Inc. · 3 weeks ago

People Information Systems & Analytics Manager - Pleasanton, CA

Pleasanton, CA

Full-time

Hybrid

Senior Level, Lead/Staff

$135K/yr - $155K/yr

8+ years exp

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The People Information Systems & Analytics Manager will own configuration, integrations, data integrity, reporting, and user enablement across Calyxo’s People technology stack, while driving a robust 'People Analytics' capability and translating business needs into scalable system solutions.

Health CareMedicalMedical DeviceWellness

Responsibilities

Serve as the primary administrator for our HR tech stacks, including configuration, user permissions, organizational structures, and master data

Maintain seamless data flows between tech stacks, partnering with IT and vendors to design, test, deploy, and monitor integrations

Manage release notes and system upgrades; plan sandbox testing, user acceptance, and production cutovers with appropriate compliance controls

Own HRIS incident triage and resolution, documenting root cause, permanent fixes, and preventive controls; maintain SOPs and configuration documentation

Audit and reconcile People data (e.g., demographics, compensation, benefits, employment status) to ensure accuracy and completeness across systems

Ensure HR data practices and system configurations meet policy, privacy, and audit requirements

Support internal/external audits with evidence and remediation plans

Partner with Benefits and Payroll to validate ACA-related deduction codes, eligibility data, and pay/benefit impacts

Translate business requirements into system solutions that simplify and scale People processes (onboarding, promotions/transfers, merit cycles, leaves, offboarding)

Lead automation initiatives using platform capabilities (e.g., HiBob workflows, Greenhouse automation, Paylocity feeds) to reduce manual work and error risk

Drive change management for new features and integrations—create rollout plans, communications, job aids, and training that ensure strong adoption

Design and maintain People analytics datasets combining sources across HR tech stacks to deliver trusted, reconciled metrics

Build executive-ready dashboards (headcount, attrition, hiring funnel, offer acceptance, compensation trends, benefit enrollment/utilization, leave impact) and automate refresh cycles

Develop forecasting and scenario models to support workforce planning, merit cycles, and benefits affordability analyses (e.g., ACA safe harbor checks, premium contributions)

Establish data quality rules and monitoring for critical fields (employee status, job/level, compensation, deduction codes, eligibility) with alerting and remediation playbooks

Partner with Finance and People leadership to align KPI definitions and metadata; publish data dictionaries and governance standards for cross-functional use

Perform root-cause analyses on discrepancies between systems (e.g., HRIS vs payroll vs benefits) and drive corrective actions across owners and vendors

Drive ad hoc insights using advanced Excel and BI tooling; translate findings into clear narratives and recommendations for leaders and business partners

Provide expert user support and training to HR team members and managers; maintain a searchable library of guides and knowledge articles

Manage vendor relationships (SLAs, release roadmaps, issue escalation) to meet business needs

Qualification

HRIS administrationData analyticsIntegration managementAdvanced ExcelHiBob configurationGreenhouse configurationPaylocity configurationCommunication skillsProblem-solvingProject managementAttention to detail

Required

Bachelor's degree in Human Resources, Information Systems, Data Analytics, Business Administration, or related field required; HR/HRIS certifications preferred

8+ years in HRIS/People Systems roles, preferably in high-growth, regulated environments

Hands-on configuration and administration experience with HiBob, Greenhouse, Paylocity, plus integration exposure to bSwift and Cocoon

Advanced Excel skills; comfort with structured data and report automation

Clear written/verbal communication; ability to translate technical concepts for non-technical users

High attention to detail, strong problem-solving, and project management skills

Experience working in a fast-paced, high-growth company with evolving business needs

Full-time employment

Must be able to sit for up to 8 hours/day

Compliance with relevant county, state, and Federal rules regarding vaccinations

Legal authorization to work in the United States is required