Texas Parks and Wildlife Department ยท 1 month ago
TPWD - Administrative Assistant V (Office Manager)
Texas-BonhamWork Locations
Full-time
Onsite
Mid, Senior Level
3+ years expTexas Parks and Wildlife Department is dedicated to managing and conserving the natural and cultural resources of Texas. They are seeking an Administrative Assistant V to provide advanced administrative support, manage personnel actions, and assist with budgeting and purchasing duties.
Government Administration
Responsibilities
In consultation with the Human Resources Division and Site/Regional leadership; prepares, edits, and distributes correspondence, reports, forms, and documents
Responds to inquiries, explains and disseminates information concerning agency or divisional programs, procedures, regulations or policies
Conducts administrative reviews of reports, documents, or summaries to ensure completeness
Performs administrative edits to data in charts, graphs, and/or databases
Operates electronic mail systems and coordinates the flow of information both internal and external to the agency
May perform, organize and administer travel arrangements for management
Plans, coordinates and facilitates meeting locations, preparation of presentations as required
Assists supervisor or upper management with data needed for budget preparation
Accurately monitors and maintains budget tracking system as requested
Reviews expenditure history, analyzes trends and assists with forecasting as requested by supervisor or other management staff
Maintains accounting system for revenue tracking and reporting
Reviews purchase request documents for accuracy to ensure purchasing compliance
Enters data related to purchase orders, requisitions and procurement card transactions into system of record
May maintain procurement card logs, receipts and other related documents
May make purchases with a state procurement card
Collects revenue and ensures fiscal control policies are accurately implemented
May supervise the work of others to include performance reviews, onboarding, offboarding, personnel actions and time entry/approval
Coordinate and assist with developing job postings and screening applicants
Answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees
Monitors/tracks employee timesheets for completeness
Prepares and monitors leave reports for supervisor as requested
May assist with interview processes in coordination with division and agency protocols
May coordinate system access and deactivation for new/separating employees and coordinate equipment and uniform assignment/retrievals
Provides customer service to provide information and assistance to site visitors/public
Performs additional duties as assigned
Complies with Agency, Division and Department rules, regulations, and procedures
Qualification
Required
Graduation from High School or GED
Three years of experience in administrative support work
Experience in maintaining filing systems to include recording information or maintaining documentation
Experience editing data in charts, spreadsheets, graphs and databases
Experience preparing summaries or reports
Experience in providing guidance or supervising the work of others
Must possess a valid State driver's license
Preferred
Four years of experience in administrative support work
Experience in customer service
One year of supervisory or team lead experience
Experience in cash management, accounting, auditing or revenue reporting concepts
Experience in expenditure tracking, budget management or reconciliation
Benefits
Generous paid time off
Group insurance
Retirement and pension
Frequent training and staff development opportunities
Longevity pay
Merit pay
Deferred compensation
Flexible benefit plans
401K/457 retirement plans
Direct deposit
Staggered work hours
Employee Assistance Program
Return-to-Work Program
Company
Texas Parks and Wildlife Department
The mission of Texas Parks and Wildlife Department (TPWD) is to manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Craig Bonds
Chief Operating Officer
Cornell Richardson MBA, ASP
Chief Safety Officer
Company data provided by crunchbase