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Missouri University of Science and Technology · 1 day ago

OFFICE SUPPORT ASSISTANT IV #00025427

Rolla, MO

Full-time

Onsite

Mid, Senior Level

$15/hr - $20.32/hr

5+ years exp

Missouri University of Science and Technology is seeking an Office Support Assistant IV to join the Civil, Architecture, and Environmental Engineering Department. This full-time role involves coordinating student activities, managing departmental communications, and providing general office support to enhance the department's operations.

EducationHigher EducationUniversities

No H1B

Responsibilities

Coordinating student activities and events with professional organizations, design teams, service organizations, and employer events

Assisting the department chair in coordination of department teaching schedule

Recruiting and training student ambassadors, supporting department organizations, tracking student activities and graduation requirements, and updating rosters for professional student chapters and honor society

Monitoring and reporting Faculty Load Count, student data as requested, and course changes

Providing support to the Academy of Civil Engineering and Alumni

Banquet planning, Organization, attendee list, facilities reservations, menu planning, coordinating registrations, assisting with travel questions

Coordinate communications with academy event attendees and inductees

Managing programs such as PeopleSoft, AccessIt, Textbook, LinkedIN, Joe’SS, etc

Coordinate student activities and recruiting events

Coordinate scheduling for department chair

Manage travel authorizations, approvals, and reimbursements

Coordinate department visitor’s agendas, hosts, and other logistics

Coordinate monthly faculty meetings and bi-annual retreats

Plan department events - Sr. Luncheons, Networking Night, Distinguished lecture series (6/year), career fair visitors, awards banquet, Sr. Seminar speakers

Create/Manage MinerByte display content

Assist with Chairs calendar and support in absence of other office staff

Serves as liaison for all general department inquires, other departments, alumni, and out of the organization requests

Coordinates recruiting information, materials, and activities

Provides information to prospective students regarding university resources to enhance academic success

Assists students with non-academic problem solving and provides general college and campus information

Run the day-to-day operation of the front desk reception area including greeting guests, answering the departmental phone, directing phone calls, monitoring departmental email inbox, scheduling student appointments, directing guests to appropriate staff members

General business support duties to include: Work orders, Maintaining office inventory, Marketing and Printing orders, Reservations

Place orders and maintain inventories for the following: general office supplies, computers, staff business cards, signs, refreshments, maintenance requests, and coordinating copier repair and maintenance

Manage List serves & google groups for faculty, staff, academy, student leaders

Maintain Weekly calendar for student organizations, visitors, campus events, and deadlines and disseminate for: students, faculty, staff, and academy

Use S&T cards for purchasing; maintain purchasing records/receipts/reimbursements for self and chair, office personnel, faculty, staff, visitors, and others as directed

Participate/manage departmental campus events to include opening week activities, career fair, on-campus interviews, dinners, hotel stays, and itinerary

Other Duties as Assigned