FSA ยท 1 day ago
Fact Witness Coordinator / Legal Assistant Supporting the USAO
Tulsa, OK
Full-time
Onsite
Entry Level
1+ years expFSA Federal is focused on delivering unsurpassed services in support of law enforcement and homeland security. They are seeking a Fact-Witness Coordinator / Paralegal I to support the United States Attorney's Office by managing witness logistics and ensuring their participation in legal proceedings.
GovernmentLegalProfessional ServicesService Industry
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide witness management assistance prior to, during, and after trial. Typical assignments include: work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury
Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements
Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses
Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements
Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures. This would include updating and getting appropriate signatures for annual MOU's with Hotel's. Annually ensure all forms are updated with current per diem rates and utilizing newest versions of all DOJ forms
Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents
Prepare and submit documentation for fact witness reimbursement, e.g. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts
Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary
Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations
Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned
Qualification
Required
High school diploma required, undergraduate degree preferred
Must have one year of experience in a related field
Good communication skills
Provide word processing and data entry/retrieval
Ability to review and analyze data and information from multiple sources
Ability to establish case/project files
Ability to enter and retrieve data from databases
Ability to prepare and format management reports
Ability to manipulate, transfer, compute and print information
Ability to prepare and correct reports and correspondence using word processing software
Ability to answer inquiries regarding case-related information as maintained in the database
Ability to answer inquiries regarding obtain additional information from other agencies/ organizations
Ability to maintain internal status information on the disposition of designated information
Ability to assure information is accurate and perform analytical computations necessary to process data
Ability to provide administrative information and assistance concerning case or file to other agencies or organizations
This position requires U.S. Citizenship and a 7 (or 10) year minimum background investigation
Benefits
Medical
Dental
Vision
Term Life Insurance
Accidental Death & Dismemberment Insurance
Short-Term Disability
Employee Assistance Program
Company
FSA
Our mission is to serve the public good by providing unwavering support to law enforcement agencies as they work to ensure safety and justice in our communities.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
George Mendiola Jr.
President & Chief Executive Officer
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