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Inside Higher Ed · 4 weeks ago

Part-Time Staff Assistant II, Fine Arts

Houston, TX

Full-time, Part-time

Onsite

New Grad, Entry Level

$13.93/hr - $13.93/hr

Inside Higher Ed is associated with Lone Star College, which offers high-quality, low-cost academic transfer and career training education. The Part-Time Staff Assistant II performs standard and advanced administrative duties, providing departmental support and ensuring optimum office productivity.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Operate a variety of office equipment, such as a personal computer, printer, photocopier, facsimile, scanner, or calculator

Provide information & assistance with routine and non-routine task and resolves problems from a multiple of individuals/faculty and customers/students. Assist students, faculty, staff and visitors by handling their requests and providing routine information. Provide excellent customer service support

Responsible for procurement, budget management, reconciling accounts while communicating with internal and external vendors. Monitor expenses charged against department accounts and track on budget spreadsheets. Reconcile ProCard and T&E card expenses as they post. Maintain budget report for purchases expensed, encumbered, and the remaining balance. Create all travel and expense reports for department staff. Responsible for requisitions and purchase orders. Responsible for ordering business cards for division staff

Provide relevant technical support for students (with computers, laptops, phones, printers, copiers, and scanners)

Manage inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices

Participate in developing new programs, maintaining departmental records, student files and other documents

Create procedures for a variety of office duties to better streamline office functions

Recruit, train, and supervise student workers

Oversee Suite appearance through facilities department when needed

Assist with Information Sessions, making sure that there is a sign in sheet, certificates, signs being posted

Submit marketing requests and work requests and take care of general maintenance requests for the division

Order office and cashiering supplies to support daily operations

Generate reports that help others track, evaluate, and complete tasks. The requests may come from or be assigned by manager, an instructor, or counselor in the division. These items may include but are not limited to syllabus and vitae checks, adjunct leave hours per instructors, important dates to e-mail to instructors like Official day and W day, rosters with telephone number, and academic advising rosters, etc

Responsible for other reasonable, related duties as assigned