University of California, Santa Cruz · 2 weeks ago
Administrative Operations Specialist
Santa Cruz County, CA
Full-time
Hybrid
New Grad, Entry Level
$36.92/hr - $40.37/hrThe University of California, Santa Cruz is a unique public university combining the experience of a small liberal arts college with major research depth. The Administrative Operations Specialist supports various offices within the Office of Research by providing operational, compliance, and communications support, while managing documents and inquiries, and contributing to process improvements.
ArtEducationUniversities
Responsibilities
Manage intake of inquiries, proposal and award documents, research compliance forms, and other documentation, including assignment to appropriate team/staff, documentation in relevant systems, and response as appropriate
Manage unit purchases including purchase orders and transaction reconciliation
Manage payments for memberships and subscriptions
Coordinate and support tracking, reporting, and documentation of compliance with and completion of research compliance trainings
Provide operational support for research compliance committees
Monitor delinquent closeout reporting
Support reporting, disclosure, and waiver processes
Support subaward requests, including process initiation, subrecipient document collection and review, and documentation
Manage data entry, account creation and management and updates for web-based protocol system (Cayuse), Collaborative Institutional Training Initiative (CITI), and other system accounts utilized by OR to support research activity
Support updates of website content for OR teams
Support development and distribution of OR newsletter and other research administration-related communications
Qualification
Required
Bachelor's degree in related area and/or equivalent experience and/or training
Knowledge of administrative functions for a unit including purchasing, document management and scheduling
Knowledge of administrative data management, report generation, and output analysis
Knowledge of records management and documentation practices that ensure accuracy and compliance with institutional and sponsor policies
Working knowledge of common computer application programs
Working knowledge in maintaining a database or shared system
Working knowledge with maintaining websites using Wordpress or similar content management system
Solid verbal communication skills
Solid written communication skills
Solid interpersonal skills
Solid organizational skills and ability to multi-task with demanding timeframes
Ability to assess, update, and streamline administrative procedures to support operational effectiveness
Ability to manage a high volume of inquiries and provide timely support
Ability to use discretion and maintain confidentiality
Ability to use sound judgment in responding to issues and concerns
Preferred
Ability to interpret and apply university, state, and federal policies and compliance requirements in an administrative setting
Experience with or understanding of university research administration and/or compliance
Benefits
Full benefits
Company
University of California, Santa Cruz
UCSC opened in 1965 with 650 students. Forty-five years later, the campus is home to nearly 15,000 undergraduates and 1,500 graduate
Founded in 1965
1001-5000 employees
H1B Sponsorship
University of California, Santa Cruz has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (34)
2024 (48)
2023 (52)
2022 (41)
2021 (46)
2020 (29)
Funding
Current Stage
Late StageTotal Funding
$19.6MKey Investors
U.S. Department of AgricultureNational Endowment for the Humanities (NEH)James S. McDonnell Foundation
2023-06-21Grant· $10M
2023-01-10Grant· $0.15M
2022-02-24Grant· $0.25M
Leadership Team
Benedict Paten
Professor
Marco Rolandi
Jack Baskin Endowed Chair in Engineering
Recent News
News-Medical.Net
2025-11-24
2025-11-08
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