NEOGOV · 1 month ago
Deputy Town Clerk
Hudson, CO
Full-time
Onsite
Entry, Mid Level
$25/hr - $32/hr
2+ years expNEOGOV is seeking a Deputy Town Clerk for the Town of Hudson, a position that plays a vital role in supporting the operations of the Town Clerk’s Office. The Deputy Town Clerk is responsible for maintaining records, managing licensing processes, and serving as acting Town Clerk when needed.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Attends Council meetings and prepares minutes in the absence of the Town Clerk
Prepares equipment for and conducts recording and streaming of Town Council, Planning Commission, and Court
Administers the issuance of business licenses, building permits, peddlers’ permits and any other licenses and permits in accordance with applicable Town ordinances and state regulations
Assists in overseeing liquor licensing within the Town limits, ensuring compliance with state laws and required regulations and issues liquor licenses for special events
Assists with billing, processing, and collection of various licenses, including liquor, sales tax, business, and animal licenses
Posts meeting agendas; prepares and copies meeting packets; ensures agenda is posted on Town website
Posts all public notices, assists with publications of ordinances, and with certified mailings
Initiates, organizes, files, safeguards, retrieves and archives a variety of electronic and physical documents, files and records in accordance with state and federal laws that apply to open records, confidentiality and other matters
Records documents with the County as needed
Periodically reviews state-approved Records Retention Schedules and purges records according to applicable laws and Town Resolution(s)
Maintains required records management pursuant to state regulations and Town requirements
Researches, locates and retrieves documents in response to CORA (Colorado Open Records Act) requests
Assists with cash receipts, utility billing, front desk coverage, and building permits
Accepts payments received at front desk, issues receipt and provides accounting of revenue, balances receipts
Performs a variety of standard office correspondence via phone, fax, email and in-person with the public, elected and appointed officials, business owners, organizations, governmental agencies and others in a professional, knowledgeable and considerate manner
Assists Election Official in all aspects of election duties
Serves as the recording secretary for the Planning Commission and attends Planning Commission meetings
Serves at the Town’s Public Information Officer by updating the Town’s website, sending information through “News Flash”, posting on social media with Town news, and managing the Town’s electronic messaging and bulletin boards
Provides essential cross functional support to the Finance Department, assisting with administrative and operational duties as directed by the Town Clerk or Finance Director
Assists the Municipal Court Clerk on an as needed basis under the direction of the Town Clerk
Answer phones and directs calls appropriately; serves as information resource for public contacts and inquiries and follow-up regarding these inquiries. Responsible for billing and collection of various fees and charges
Responsible for issuing and maintaining records of revenues from taxes, user fees and other service charges
Processes Town mail, including date-stamping as needed, copying, filing, and distributing documents as needed
Other duties as assigned
Qualification
Required
Must possess a High School Diploma or equivalent; Bachelor's Degree in a related field preferred
Prior experience working with the general public; good public relations and listening skills
Ability to type at least 45 words per minute (60 words per minutes preferred) and use word processing software
Demonstrated experience in office records management
Must have a valid Driver's License
High level of discretion and ability to keep information confidential
Must be a Notary Public or able to obtain a Notary within six months of hire
Preferred
At least two (2) years of prior experience working within the public sector profession preferred
Ability to obtain certification of Certified Municipal Clerk within 4 years
Knowledge of Colorado State Statues regarding duties and responsibilities of the Deputy/Town Clerk
Previous experience in meeting transcription strongly desired
Advanced knowledge and experience in office records management
Intermediate to advanced knowledge of and ability to create and use financial accounting software and spread sheets; experience with Caselle a plus
Benefits
Comprehensive health insurance with generous employer contribution
Choice of PPO, DHMO, and HDHP Medical plans
Dental and Vision
Employer paid life insurance, short term disability, and long term disability
Paid time off
13 paid holidays
457 deferred compensation retirement plan with up to 5% match
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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