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American National Bank of Texas · 3 weeks ago

Executive Assistant to Chief Operating Officer

Terrell, TX

Full-time

Onsite

Senior Level

5+ years exp

American National Bank of Texas is seeking an Executive Assistant to provide high-level administrative and operational support to the COO. The role involves managing schedules, coordinating communication with various stakeholders, and overseeing special projects in a community-focused banking environment.

BankingFinancial ServicesMortgage

Culture & Values

Responsibilities

Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travels-related meetings

Communicates directly, and on behalf of the Executive with Board members, customers, employees, and others, on matters related to the Executive initiatives

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response

Provides a bridge for smooth communication between the Executive's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff

Works closely and effectively with the Executive to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive updated

Responsible for limited financial decisions around the approval and system authorization of Overdrafts, wire transfers and immediate credit on deposits within a defined limit

Builds relationships crucial to the success of the organization, and manages a variety of special projects for the Executive, some of which may have widespread organizational impact

Successfully completes deliverables including drafting acknowledgement letters, personal correspondence, and other task as required by the role

Qualification

Supporting C-Level ExecutivesMicrosoft OfficeAdobe AcrobatSocial Media PlatformsBilingual EnglishBilingual SpanishOrganizational SkillsCommunication Skills

Required

High School diploma, GED, or some college

5-7 years minimum supporting C-Level Executives, preferable in the banking industry

Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat, and Social Media web platforms; basic keyboarding and calculator skills; must be able to perform math and carry out complex written instructions

Travel to a variety of locations to perform work and/or attend meetings as required

Work may occasionally require more than 40 hours per week to perform the essential functions of the position

Lifting in an office setting up to 30lbs