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BlackLine · 1 day ago

Executive Assistant to CEO

New York, NY

Full-time

Hybrid

Senior Level

$139K/yr - $174K/yr

6+ years exp

BlackLine is a leading provider of cloud software that automates and controls the entire financial close process. The Executive Assistant to the CEO is responsible for managing the CEO's calendar, arranging travel, and ensuring effective communication and collaboration within the organization.

Computer Software

H1B Sponsor Likely

Responsibilities

Anticipate needs before they are spoken

Exercise impeccable judgment on what should reach the CEO and what should be filtered out

Read the room well - knows what matters to the CEO at that point in time

Understand the company’s business model, financials, competitive landscape, and CEO’s priorities

Represent the CEO with warmth, authority, and professionalism

Manage the CEO’s calendar

Arrange travel (domestic and international)

Handle surprise without panic - always have a plan B

Manage expenses

Prepare and organize meetings

Ensure meeting participants are prepared and ready

Prepare reports and other written deliverables

Plan off-sites

Handle information requests

Handle sensitive information

Track to-do list and customer interactions

Prepare the CEO for each day’s tasks, meetings, and overall alignment of objectives for the week

Prepare written communications on behalf of the CEO

Liaise with the CEO’s Chief of Staff

Assist the CoS with their administrative needs and priorities

Align with the CEO’s and CoS’s working style

Maintain up-to-date awareness of the executive's obligations to proactively assist and/or anticipate needs; able to provide support to leaders before they realize they need it

Prioritize conflicting needs, handle matters expeditiously, proactively, and confidentially, and follow through on a variety of special requests to successful completion, often with deadline pressures

Prioritize accuracy over speed

Act as a proxy for the CEO in certain situations and decisions not needing their full review; ensure confidence and trust so that you can learn and act in this manner

Manage a variety of special projects, as directed by the CEO and their CoS, across departments

Provide analysis on various metrics and insight into the workings of various projects and departments to evaluate the efficacy of certain programs

Develop and maintain productive and professional working relationships with executive-level staff, as well as clients

Exercise strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience-appropriate

Comfortable behind the stage, supporting the person in the spotlight; thrives on helping others be their best selves and anticipating their needs before they are spoken

Triage problems to reduce distractions and allow the CEO to focus on what's most important to the company while also bringing pertinent issues to their leader's attention in an organized, succinct manner

Schedule meetings for the CEO using knowledge and understanding of the key business priorities. Actively make decisions about the timing of meetings, suggest attendees that may have been overlooked, and provide overall collaborative support to make the meeting and the team more effective

Demonstrate comprehensive knowledge of the overall department's function

Lead strategic initiatives as directed by the CEO and their CoS; own the effort and bring the right teams together to analyze, design and implement change or recommendations

Provide a broad variety of administrative tasks including, but not limited to, organizing travel arrangements, preparing and processing expense reports, preparing itineraries and agendas; and compiling documents and presentations for meetings

Schedule appointments and proactively manage calendars, ensuring attendance of executive(s) and other key attendees in support of priorities while providing strategic thinking time for the executives you support

Organize internal and external team meetings, video conferences, and conference calls, including preparation of meeting rooms, contacting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are prepared in advance. Work with IT as needed

Confirm all meetings, prepare the executive for meetings with clear directions, proactively work with the appropriate team members to ensure proper meeting materials are prepared and sent in advance as well as prep meetings if needed

Partner with the executive assistant team and others to provide help with meetings and events, as needed

Qualification

Microsoft OfficeExpense reporting systemsMultitaskingExceptional communicationAttention to detailOrganizational skillsProblem-solvingConfidentialityInterpersonal skillsTime management

Required

6+ years of experience as an executive assistant or equivalent role supporting senior executives (public company experience preferred)

Bachelor's degree or equivalent experience

Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint

Proficiency in expense reporting systems, preferably Concur

Absolute dependency - errors are rare, deadlines are sacred

Project calm, confidence, and stability

Exceptional communication skills

Proven success in managing schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment

Ability to understand the big picture and be proactive to prevent problems/conflicts

Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner

Exceptional organization skills

Strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience-appropriate

Ability to solve problems and initiate logical solutions

Ability to multitask and manage multiple projects in a fast-paced environment

Build and facilitate strong professional relationships with team members and executive management

Ability to communicate effectively in one-on-one and group situations- both written and verbal

Requires a high level of confidentiality

Ability to work well, accurately, and with flexibility and optimism in stressful, high-visibility situations

Effective travel logistics planning skills

Preferred

Experience working in a SaaS company that has experienced rapid growth and/or change management

Benefits

Short-term and long-term incentive programs

Robust offering of benefit and wellness plans

Professional development seminars

Inclusive affinity groups

Company

BlackLine

Glassdoor3.3

Companies turn to BlackLine (Nasdaq: BL) to help solve their most complex finance and accounting challenges.

Founded in 2001

Woodland Hills, CA, US

1001-5000 employees

https://www.blackline.com

H1B Sponsorship

BlackLine has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (41)

2024 (32)

2023 (41)

2022 (50)

2021 (40)

2020 (41)