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IREN · 5 hours ago

Payroll Specialist

Fort Worth, TX

Full-time

Hybrid

Mid Level

IREN is a leading AI Cloud Service Provider, delivering large-scale GPU clusters for AI training and inference. The Payroll Specialist will manage end-to-end payroll processing for a diverse workforce in Canada and the US, ensuring compliance with payroll laws and regulations while engaging with employees and business leaders.

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Responsibilities

Manage end-to-end payroll processing for a diverse workforce including salary, hourly, and casual employees in both Canada and the US including reporting of overtime, on-call and call-out pay

Validate complex payroll calculations (e.g. retroactive payments, overtime, maternity/parental leaves, live out allowances, payroll adjustments) and update related systems as needed

Generate final pay in accordance with local legislations and labour laws as and when instructed by People & Culture (Human Resources)

Ensure accurate calculation of wages, tax withholdings, and deductions including related to benefits contributions, including 401(k) plans and RRSPs

Engage with employees to respond to their queries on matters relating to payroll, in a timely manner

Primary contact and liaison with ADP payroll services in Canada and the US, ensuring that outsourced payroll and disbursements are successfully achieved

Partner with business leaders to ensure appropriate time codes are established and functioning as expected for hourly time reporting, including base and overtime pay are calculated according to employment standards and legislations

Complete one-off pay runs based on business need, including annual incentives, etc

Administer employee benefits programs, including enrolment, deductions, and contributions to retirement savings plans such as 401(k) plans in the US and RRSPs in Canada. Ensure compliance with plan rules, regulations, and contribution limits

Ensure compliance with relevant payroll laws and regulations in both Canada and the US related to benefits programs, including 401(k) plans and RRSPs. Prepare and submit required documentation for retirement savings contributions and tax filings accurately and on time

Facilitate accurate and timely pay of Long Term Incentive Plan benefits in alignment with vesting schedules and in compliance with plan text rules and local tax requirements

Oversee the reconciliation of all government remittances and year-end filings including T4, T2200, ROE, WCB, EHT, W-2, W-2C, ACA, Form 941 and 940, RRSP, 401K and Texas unemployment taxes

Utilize payroll and benefits administration software (e.g., ADP) to process payroll, manage benefits, as well as ERP systems (e.g. Xero) to post payroll data for financial integration

Maintain payroll integrations to various software as applicable

Generate reports related to payroll, benefits contributions, and retirement savings plans for management review, audits, and compliance purposes. Analyze data to ensure accuracy and identify discrepancies or trends requiring attention

Support the Finance team with the implementation of SOX Compliant processes and procedures relating to Payroll across the Group

Additional duties assigned from time to time by management

Qualification

Canadian payroll legislationUS payroll legislationCertified Payroll ManagerCross-border payrollADP platformXero platformBenefits programsAnalytical skillsOffice 365 proficiencyOrganizational skillsProblem-solving skillsAttention to detail

Required

Comprehensive knowledge of Canadian and US payroll rules/legislation and employment legislation required, particularly British Columbia, Texas, New York and California

Business Administration Diploma or Degree or similar from an accredited university or college

Organizational, planning, analytical and problem-solving skills, working with various internal and external stakeholders

High attention to detail

Ability to prioritise and work effectively under tight deadlines, be independent and work in a collaborative group-oriented environment with the help of sound judgement in decision-making processes

Ability to work in a structured and documented way, and proactively assess and reduce risk

Proficient with Office 365 (Word, Excel, Outlook, etc.)