UCLA · 1 month ago
Events and Communications Coordinator
Los Angeles, CA
Full-time
Onsite
Entry Level
$26/hr - $37/hr
1+ years expUCLA is seeking an Events and Communications Coordinator for the Department of Economics. The role involves providing administrative and communication support, coordinating events, managing the department newsletter, and supervising undergraduate office workers.
EducationHigher EducationUniversities
Responsibilities
Coordination for all department events, workshops, and invited guests, including faculty recruitment candidates
Book travel and/or lodging as needed, arrange guest parking, reserve meeting space, make catering and any other necessary arrangements
Make all necessary arrangements for the Department's attendance at the annual American Economics Association (AEA) meeting
In charge of junior recruitment: organization of files and setting up interviews for the AEA meeting; schedule candidates to fly out for job talks and meetings with faculty; maintain an appropriate database to house and communicate complicated schedules
Additional responsibilities include managing the Department newsletter, designing and writing for distribution, social media/website improvement and management, parking coordination, and implementing summer sessions marketing campaign, flyer design, and distribution including Pre-collegiate summer institutes
Serve as key contact with facilities for building maintenance, phone and internet services
Responsible for insuring department spaces are in good order, including regular cleaning of graduate student labs and general offices
Also responsible for furniture orders and office moves and any larger construction or facilities upgrade projects including making sure these projects remain on schedule and on budget
In coordination with the CAO is in charge of the Department's emergency plan and compliance with University safety practices, including scheduling inspections and training
As coordinator, the incumbent will supervise, and train in coordination with other front office staff, five undergraduate student office workers who will be expected to perform most front office receptionist duties: receive and screen phone calls and walk-in inquires, process mail, photocopying, faxing, scanning, distributing paychecks, managing mail and messenger services, maintaining the office and all its machines in good order, maintaining stocks of supplies and instructional photocopying, being prepared to fill in when students are not available
Serve as a back-up to the other Front Office Coordinator and other duties or special projects as assigned by the Chair and/or the CAO
Qualification
Required
1 year or more Demonstrated skill in communicating clearly and effectively with faculty, staff, students and visitors, both orally and written, to convey accurate and timely information to individuals and groups at
1 year or more Ability to compose, edit, and proofread reports, memos and correspondence using Standard English grammar, punctuation, prose styles and formats
1 year or more Demonstrated skill in completing tasks in a confidential manner, and with tact and sensitivity
1 year or more Interpersonal skill to establish and maintain cooperative relationships with faculty, administrators, students, staff and visitors in order to maintain a harmonious and productive work environment
Work as a team player and in a fast-paced, cross-functional environment, dealing with persons of diverse social, cultural, economic and educational backgrounds with tact and sensitivity
Skill in working independently, following through on projects with minimal direction to make independent judgments and decisions, and to discern when action of a higher level is required; prioritizing assignments and completing work with changes in workload, competing requests, deadline pressures
Ability to analyze disparate information and formulate and implement creative and effective solutions to problems as they arise
Demonstrated ability to plan, organize and implement small and large projects with complex logistics involving multiple tasks and priorities, showing great attention to detail and the ability to complete tasks free of errors
Skill in staff supervision, including selection, training, motivating, delegating responsibility, evaluating performance and taking appropriate corrective action
Ability to interpret, explain and implement Department and University policies, and regulations, including knowledge of campus policies, procedures regarding financial management, accounting, purchasing, equipment management, personnel/payroll, benefits, academic support, on-line computing, etc
Ability to effectively utilize all manner of University resources, such as on-line and/or paper based systems to complete the tasks described herein
Demonstrated proficiency and ability to use computer software programs including word processing, spreadsheets, and database programs including but not limited to MS Office Suite (Word, Excel, Access), Outlook (e-mail), the internet, and familiarity with graphics and multimedia programs
Computing skills sufficient to create and maintain databases to streamline procedures and manage simple budgets
Demonstrated skill in operating and maintaining various office machines
Ability to adhere to office working hours and expectations, and occasionally to work during evening and weekend events
Preferred
Bachelor's Degree Bachelor's Degree in Economics, Finance, or related field, or an equivalent combination of education and experience
Benefits
Benefits that start on day one
UC Total Compensation Estimator
Company
UCLA
UCLA offers a combination that’s rare, especially among public research universities.
5001-10000 employees
H1B Sponsorship
UCLA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (266)
2024 (223)
2023 (226)
2022 (182)
2021 (164)
2020 (172)
Funding
Current Stage
Late StageTotal Funding
$157.89MKey Investors
California Institute for Regenerative MedicineUS Department of EnergyDepartment of Cannabis Control
2025-01-30Grant· $29.14M
2023-08-14Grant
2023-04-25Grant· $2M
Leadership Team
James Puffer
Professor Emeritus
Jenny Lester
Clinical Trials Director
Recent News
2026-01-18
2026-01-16
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