University of Pennsylvania · 3 weeks ago
Administrative Coordinator, Wharton MBA Program Office
Philadelphia, PA
Full-time
Hybrid
Mid, Senior Level
$21.15/hr - $26.15/hr
5+ years expThe University of Pennsylvania is a prestigious institution known for its leadership in education and research. The Administrative Coordinator will provide essential administrative and logistical support for the Wharton MBA Program, assisting with global co-curricular programs and event planning while being the first point of contact for students and stakeholders.
Continuing EducationEdTechEducationSTEM EducationUniversities
Responsibilities
Providing administrative and logistical support for all Global Co-Curricular Programs, including International Exchange
Spearheading all incoming communications to/from exchange students
Enrolling them in technological platforms needed to participate in the MBA curriculum
Planning the in person orientation sessions
Supporting the application process in TerraDotta
Making program development recommendations
Seeking and negotiating contracts with international vendors
Serving as one of two key event planning leads within the Office of the Vice Dean for the MBA Program
Responsible for venue research, reservation and onsite management related to the Academic Honors Reception, Student Leadership Reception, the MBA Program holiday party, Divisional Staff Meetings and Impact Community events
Tasked with all vendor outreach and communications related to catering, audio visual, swag, and other event related items
Acting as the first point of contact for all MBA students, faculty, staff, and alumni
Managing the front desk operations within the Office of the Vice Dean
Responsible for setting the tone of all interactions with the stakeholders mentioned above
Responsible for responding to all inquiries – in-person, by phone or by email - and ensure that stakeholders receive the correct information related to academic affairs, student records, accommodations, or other department initiatives
Managing the check-in process for daily Walk-In advising hour appointments
Responsible for maintaining office supply inventory for the office and all staff members
Qualification
Required
High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required
Candidates must have demonstrated customer-service orientation, including the ability to set a positive tone as the first point of contact for a high-traffic office
Strong organization skills, with the ability to handle multiple tasks, manage competing deadlines, and maintain exceptional attention to detail
Candidates should have comfort navigating, and learning new technology platforms, including student information systems, CRM tools, and application portals (e.g. TerraDotta)
Strong interpersonal skills, including cultural awareness when working with international exchange students and global program partners is essential
Preferred
Experience with event planning, including venue research, vendor coordination, onsite event management, and logistics support is a plus, but not required
Benefits
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
Company
University of Pennsylvania
The University of Pennsylvania is an American private Ivy League Research University that excels in producing future leaders.
10001+ employees
H1B Sponsorship
University of Pennsylvania has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (3)
2023 (2)
2022 (3)
2021 (5)
2020 (6)
Funding
Current Stage
Late StageTotal Funding
$81.46MKey Investors
National Science FoundationUS Department of EnergyParent Project Muscular Dystrophy
2024-08-28Grant
2023-06-26Grant· $18M
2022-09-15Grant· $55M
Leadership Team
Mark Dingfield
Executive Vice President
Angela Duckworth
Rosa Lee and Egbert Chang Professor
Recent News
The Philadelphia Inquirer
2026-01-11
Venture Capital Firms
2026-01-11
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