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University of California, Riverside · 1 day ago

Intake & Project Coordinator

Riverside County, CA

Full-time

Onsite

Mid, Senior Level

$61K/yr - $88K/yr

5+ years exp

University of California, Riverside is seeking an Intake & Project Coordinator for their CARE Office. This role involves providing high-quality administrative support to assist victims and survivors of sexual violence, including managing client intake, financial tasks, and departmental coordination.

Building MaterialEducationNon ProfitReal Estate

No H1B

Responsibilities

Assisting with new client intake and confidential data entry

Providing financial, budgeting, and accounting support, including departmental purchasing

Coordinating departmental payroll and travel arrangements, ensuring compliance with all personnel guidelines

Facilitating administrative support for departmental events

Providing backup support to other departments within the AVC/Dean of Students organization as needed

Qualification

Financial accountingData managementAdministrative supportTrauma-informed careUCR Financial SystemBANNER SystemMicrosoft ExcelRecord keepingCustomer serviceEffective communicationAttention to detail

Required

Education and/or experience equivalent to a bachelor degree in a related field

Five (5) years demonstrated related experience or an equivalent combination of education and experience

Experience with processing routine financial accounting/purchasing transactions with an online financial system and identifying account variances and researching discrepancies

Demonstrated experience with data exporting, tracking, preparation of spreadsheets and documenting transactional back up reports using software applications such as Word, Access, Excel, FileMaker Pro, etc

Administrative experience in an office environment providing administrative support such as calendaring for staff and/or faculty, coordinating administrative activities, travel and programming, etc

Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the faculty, staff, students and the community; be able to work effectively as an individual, a team member, and with diverse groups

Demonstrated experience with UC online Payroll/Personnel System

Demonstrated experience with UCR Financial System (UCRFS)

Demonstrated experience with online Student Information System (BANNER)

Demonstrated experience in trauma-informed care

Demonstrated ability to work with individuals and groups with a wide array of identity and life experiences, including gender, disability, class, race/ethnicity, sexuality, culture, religion, etc

Skill in communicating effectively and professionally using tact and diplomacy

Ability to maintain high level of confidentiality at all times

Skill in accurate record keeping with strict attention to detail and problem solving

Skills to draft letters and memos for signature or review by supervisor/manager, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills