Azusa Pacific University · 3 weeks ago
Program Manager - Department of School Counseling & School Psychology
Azusa, CA
Full-time
Onsite
Mid Level
$25.94/hr - $29.83/hr
3+ years expAzusa Pacific University is a Christ-centered institution seeking a Program Manager for the Department of School Counseling & School Psychology. The Program Manager will oversee program management, administrative duties, and communication with students and faculty, while also supporting program events and maintaining departmental operations.
Education
Responsibilities
Serve as a confidential assistant to the Chair and focus on working with one or more Program Directors. This includes:
Administrative responsibilities within the program, including responding to telephone and role account emails, preparing correspondence, and tracking and following all program-related issues
Assisting Chair/Program Director with responding to student issues and concerns, including student petitions, exceptions, and enrollment issues
Assisting the Chair/ Program Director in scheduling courses
Preparing reports as directed by the Chair or Program Director
Supporting Program Directors with organization and planning of Program Advisory Council(s)
Track and manage operational and restricted budgets within the department under the direction of the Department Chair
Managing special projects as directed by the Chair or Program Director
As liaison between students and the Department of School Counseling and School Psychology. This includes:
Coordinating the graduate student admission process from inquiry through admission, including tracking and monitoring enrollment, progression toward credentials and/or degree, and completion
Communicating with students about program requirements and policies, and assisting with student questions
Tracking student progress through the program
Managing the advising schedule/calendar for program(s) in concert with the Office of Credentials
Monitoring the status of intern credential holders to ensure correct course enrollment and continuing mentor supervision
Managing clinical practice and fieldwork alongside Program Directors, including gathering documents for clinical practice clearance, determining clinical practice eligibility, and notifying students of clinical practice placement assignments, as well as other items required for students to participate in clinical practice
Monitoring and reviewing data collection for student completion of program requirements at all transition points in InPlace software system
Performing analyses of key metrics such as student completion rates of program requirements, and providing this information to Program Directors, Credential Analysts, Graduate Registrar, and others at program completion or as requested
Serving as contact point between students and the various programs and responding to student phone calls, emails, and walk-in visits
Creating a welcoming atmosphere
Building student community
Provides support to full and adjunct faculty within the department. This includes:
Ensuring timely preparation of adjunct contracts and faculty payment forms as necessary
Managing the beginning and end of term processes to ensure smooth transitions
Monitoring course enrollment and coordinating course schedule changes with Program Directors and department personnel
Evaluating textbook needs and coordinating with bookstore on requisitions, including ebook offerings through Immediate Access, and Redshelf
Coordinating with ITT on course needs within Canvas platform
Processing facility and room requests as needed
Supports program functions within the Department of School Counseling & School Psychology. This includes:
Creating and maintaining program files and documents, including archiving files and documents in ARK
Collaborating with Registrar, Admissions Office, and other departments and programs interacting with the Department of School Counseling & School Psychology
Collecting and maintaining data for accreditation, program review, and state certification and accreditation programs
Planning and implementation of program workshops, department meetings, trainings, and events; including student events, new student orientation and graduation receptions
Attending events, meetings, training and development opportunities as appropriate
Performing other duties as assigned by the supervisor
Qualification
Required
Bachelor's degree required
Three to five years of related experience in higher education (equivalent experience may be considered)
Excellent communication skills, both oral and written
Good organizational and problem-solving skills with attention to details
Ability to balance a variety of tasks and demands
Strong interpersonal and relationship-building skills
Must be a collaborative and effective team member
Ability to exercise independent judgment and discretion
Ability to manage several tasks simultaneously
Ability to work under pressure to meet demands and deadlines
Ability to learn procedures and retain information
Proficient in Google Apps (Docs, Spreadsheets, Slides), Microsoft Office Suite (Word, Excel, PowerPoint)
Preferred
Master's degree preferred
Experience with Canvas, Student Learning & Licensure, and Zoom is a plus
Benefits
Competitive benefits package
Company
Azusa Pacific University
Azusa Pacific University is a university creating a place for Christian education to form the training School for Christian Workers.
1001-5000 employees
H1B Sponsorship
Azusa Pacific University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2023 (1)
2022 (1)
2021 (1)
Funding
Current Stage
Late StageTotal Funding
$0.15MKey Investors
National Endowment for the Humanities (NEH)
2023-01-10Grant· $0.15M
Leadership Team
Kirk Bernal, PHR
Human Resources Business Partner
Leslie C.
Human Resources Business Partner
Recent News
2025-09-23
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