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AWP Safety · 3 weeks ago

Certified Payroll Specialist

Santa Ana, CA

Full-time

Onsite

Entry, Mid Level

2+ years exp

AWP Safety is North America’s leading traffic control specialist, committed to ensuring safety in various sectors. The Certified Payroll Specialist is responsible for preparing, auditing, and submitting certified payroll reports for prevailing wage projects, ensuring compliance with relevant regulations.

Utilities

Responsibilities

Prepare, audit, and submit weekly certified payroll reports (CPRs) for all applicable federal, state, and local prevailing wage projects

Ensure compliance with the Davis-Bacon Act, Service Contract Act, state prevailing wage laws (e.g., DIR), and contract-specific wage determinations

Validate wage classifications, fringe benefit allocations, shift differentials, and overtime/DBRA requirements

Maintain compliance with union agreements (if applicable) and proper worker classifications

Submit CPRs through LCP Tracker, Points North, and other required agency portals or via email/mail as needed

Review employee timesheets, job classifications, deductions, union status, and work locations for accuracy before payroll processing

Reconcile discrepancies in hours, classifications, WC codes, and project reporting requirements by coordinating with payroll, HR, and field teams

Identify and correct underpayments, overpayments, or missing information; prepare correction documentation and reissue CPRs when needed

Act as liaison with project managers, payroll/HR, field leadership, billing teams, general contractors, and government agencies to clarify requirements and resolve compliance issues

Provide support to employees regarding prevailing wage classifications, work hours, and wage statements

Communicate proactively with auditors and agencies about certification requirements, documentation needs, and deadlines

Maintain organized electronic and physical records for CPR submissions, correction notices, affidavits, wage determinations, and supporting documents

Track weekly and monthly submission deadlines, expiration dates for wage determinations, and changes in reporting requirements

Collect, track, and maintain subcontractor certified payroll documentation when required

Prepare documentation and reporting needed for internal and external audits; compile CPR history and compliance evidence upon request

Monitor compliance trends and recommend process improvements to reduce errors and rework

Produce weekly/monthly reporting on submission status, deficiencies, and compliance risks for leadership visibility

Utilize payroll and compliance platforms such as LCP Tracker, Points North, UKG, ADP, Paycom, or equivalent systems

Configure and maintain project setups, wage determinations, security controls, and contractor profiles in compliance portals

Troubleshoot upload failures, data validation issues, and file formatting errors

Qualification

Certified payroll experiencePrevailing wage complianceLCP Tracker proficiencyADP experienceExcel skillsAttention to detailCommunication skillsOrganizational skills

Required

2–4 years of payroll experience required

Strong understanding of federal, state, and local prevailing wage regulations, including: Davis-Bacon Act / DBRA, State prevailing wage regulations (such as DIR requirements), Service Contract Act (if applicable), Union agreements and craft classifications, Knowledge of WH-347 reporting, wage determinations, fringe benefit requirements, and correction protocols

Proficiency in LCP Tracker, Points North, or similar certified payroll systems

Experience using UKG, ADP, Paycom, or other payroll platforms

Strong Excel skills (lookups, filtering, pivot tables) and ability to handle large data sets

High level of accuracy and attention to detail

Strong auditing, reconciliation, and documentation skills

Ability to manage tight deadlines, multiple projects, and changing compliance requirements

Excellent organizational skills for maintaining detailed, audit-ready records

Strong verbal and written communication abilities

Ability to collaborate effectively with internal teams, external agencies, general contractors, and employees

Professionalism and confidentiality when handling sensitive payroll information

Preferred

1–2 years of certified payroll or prevailing wage compliance experience strongly preferred

Experience in construction, government contracting, public works, or a similar regulated environment highly desirable

Benefits

All traditional benefits are offered, including 3 medical plan options and 2 dental plan options, as well as additional benefits such as Legal and Identity Shield, Accident, and Critical Illness

Company paid 50k in basic life insurance.

Company paid LTD.

Health Savings and Flex Spending Accounts Available

401(k)

Paid Time Off & Paid Holidays