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Sportsman's Warehouse · 3 weeks ago

Executive Assistant to the CEO & C-Suite

West Jordan, UT

Full-time

Onsite

Senior Level

$75K/yr - $95K/yr

5+ years exp

Sportsman's Warehouse is a retail company seeking an Executive Assistant to provide high-level administrative and operational support to the CEO and C-Suite. The role involves anticipating needs, managing workflows, and ensuring senior leaders are focused on critical priorities during a period of organizational change.

Sports

Responsibilities

Anticipate leadership needs by monitoring business cycles, milestones, and cross-functional dependencies

Prepare the CEO and C-Suite for upcoming discussions, decisions, and commitments by organizing materials, surfacing risks, and ensuring clarity

Identify potential issues early and resolve or redirect them before they reach senior leadership

Filter information, prioritize requests, and sequence work to keep senior leaders focused on the most critical initiatives

Protect leadership time through clear communication, structured workflows, and firm boundary-setting when appropriate

Provide concise and relevant information that enables fast and confident decision-making

Manage calendars, meetings, travel, and recurring executive workflows with accuracy and consistent follow-through

Coordinate preparation for leadership meetings, executive presentations, CEO touchpoints, and other high-visibility discussions

Track cross-functional commitments and ensure deadlines, owners, and expectations are met

Produce executive-quality outputs including agendas, summaries, reports, and communication drafts

Coordinate all aspects of Board of Directors and committee meetings, including scheduling, agenda preparation, materials distribution, and meeting logistics

Serve as a primary point of contact for board members and their Executive Assistants, ensuring timely communication, accuracy, professionalism, and discretion

Manage off-schedule board or committee meetings as needed and ensure all board-related workflows are completed accurately and on time

Maintain a high standard of responsiveness, confidentiality, and relationship management in all interactions with board members

Directly supervise the Front Desk Receptionist, including workload management, performance expectations, and development

Expand and oversee office management responsibilities assigned to the Receptionist, such as supply management, visitor coordination, office organization, vendor interaction, and facility support

Ensure the front desk provides a professional, welcoming, and efficient experience for employees, candidates, and visitors

Support smooth daily operation of the corporate office by identifying gaps, improving processes, and ensuring consistency in office standards

Build trusted relationships at all levels and handle sensitive information with strict confidentiality

Navigate sensitive interpersonal dynamics with diplomacy, professionalism, and awareness

Maintain composure and credibility during periods of urgency, change, or ambiguity

Apply strong judgment to determine when to act independently and when to elevate issues

Understand the retail environment and the dynamics of operating as a public company

Identify gaps, risks, and misalignment across teams and surface them effectively to support leadership decision-making

All other duties as assigned

Qualification

C-Suite support experienceExecutive calendar managementMicrosoft 365 proficiencyWritten communication skillsVerbal communication skillsOrganizational skillsProblem-solving skillsRelationship managementInfluencing without authorityEmotional intelligenceConfidentiality

Required

Prior experience supporting a CEO, CFO, or other C-Suite leaders required

Demonstrated ability to anticipate needs, prioritize effectively, and manage complex workflows in a fast-moving environment

Excellent written and verbal communication skills with the ability to synthesize information quickly

Strong organizational and problem-solving skills with high attention to detail

Proven ability to manage confidential information with professionalism and discretion

Experience collaborating across multiple departments and influencing without authority

Proficiency in Microsoft 365, executive calendar management, and preparation of executive-level presentations and materials

Minimum 5–8 years of experience supporting senior executives, with at least one role directly supporting a C-Suite executive (CEO or CFO strongly preferred)