Provident Hotels & Resorts · 1 month ago
Administrative Assistant (Sailport Waterfront Suites)
Tampa, FL
Full-time
Onsite
New Grad, Entry Level
$25/hr - $25/hrProvident Hotels & Resorts is a company focused on creating lasting memories in the hospitality industry. They are seeking an Administrative Assistant to provide support to the General Manager and various departments, manage payroll, and assist with owner communications and condominium association meetings.
HotelResortsTravel Accommodations
Responsibilities
Assist the GM with correspondence, scheduling, and administrative tasks
Input and track all property owner and complimentary reservations
Prepare and track gift certificates and manage office supplies
Process HR paperwork, coordinate benefits enrollment, and ensure payroll accuracy
Maintain confidentiality of employee records and payroll data
Assist in organizing team events, luncheons, and recognition programs to foster a positive work environment
Act as the on-site safety representative, organize quarterly safety meetings, and ensure compliance with workers’ compensation policies
Manage rental program documentation, distribute owner statements, maintain condo owner records, and coordinate annual meetings
Prepare meeting agendas, take meeting minutes, maintain meeting documents all with in accordance with Florida statutes
Other duties as assigned
Qualification
Required
Ability to work Monday through Friday, 8:00 AM - 5:00 PM
Prior administrative experience required
Highly organized with strong attention to detail
Proficiency in basic accounting and financial analysis, including the ability to calculate figures, interpret invoices, prepare month-end reports, and related financial documents
Strong leadership and interpersonal skills with the ability to effectively manage, guide, and support team members
Excellent verbal and written communication skills
Proficiency in MS Office (Excel, Outlook, Word)
Ability to manage multiple tasks in a fast-paced environment
Responsibility, reliability and honesty
Teamwork and collaboration
Preferred
Prior experience in hospitality or rental management
Bilingual with English and Spanish
Some knowledge of HR administration and payroll processes
Knowledge of Community Association Management or HOA process
Bilingual (English/Spanish)
Benefits
Medical and Dental insurance
Supplemental insurance plans (ex. Vision, Life, etc…)
Paid Time Off
401(k) retirement plan with company match
Bereavement Leave
Jury Duty Pay
Employee Assistance Program
David L. Brittain Scholarship Program
Tuition Reimbursement
Resort Accommodations Discount
And more!
Company
Provident Hotels & Resorts
Established in 1976 primarily as a residential condominium management organization, Provident Hotels & Resorts quickly evolved into a pioneer of the Condominium Hotel Industry and by 1980 had established one of the first "condo-hotel" properties on the Gulf Coast of Florida.
Founded in 1976
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase