Womble Bond Dickinson (US) LLP · 1 day ago
Records Analyst
Walnut Creek, CA
Full-time
Onsite
Entry, Mid Level
$53K/yr - $96K/yr
2+ years expWomble Bond Dickinson (US) LLP is seeking a Records Analyst for its Walnut Creek, CA office. The Records Analyst position is responsible for the proper governance and handling of firm records, ensuring they are administered efficiently and accurately throughout their lifecycle.
CommercialIntellectual PropertyLegal
Responsibilities
Be familiar with firm policies and procedures be able to follow them accordingly
Demonstrate proficiency in firm records management software and hardware
Execute file transfers in accordance with the firm’s file transfer policy
Check in / check out files from centralized file room and update records system accordingly
Perform records and data disposition in accordance with firm retention policy
Comply with litigation hold and/or discovery requests, ensuring that all relevant records are preserved and can be produced as requested
Have knowledge of offsite storage procedures and schedules
Send and receive boxes and/or files to and from offsite storage, ensuring files are packed and indexed in accordance with department policies
Process inactive files and send to local offsite storage vendor
Be able to locate needed physical records using file-tracking technology
Create and distribute customized records reports as needed
Audit files and reconcile data as needed
Manage file intakes for incoming attorneys
Ensure that files approved for destruction are promptly destroyed in a secure and confidential manner
Scan paper files to electronic format and file into the firm’s document management system appropriately
Travel as required to our Sunnyvale and San Francisco, CA offices, as well as off-site storage facilities; this may include extended periods of on-site work in Sunnyvale or San Francisco for special projects and records-related duties
Ability to lift 30lb boxes, perhaps several times a day, and must be able to move up to twelve 30lb boxes at a time utilizing a hand truck
Ensure confidential shredding services are executed regularly for their office and help facilitate special shredding projects as needed
Complete special projects as delegated by Director and/or Manager
Assist attorneys and LPAs during peak times (e.g., scanning, printing, or compiling client materials)
Support special projects such as organizing backlogged documents, managing incoming materials, and maintaining consistency across systems
Qualification
Required
Strong interpersonal skills
Excellent oral and written communication skills
Exemplary organizational skills
Detail oriented
Proficient in database type software
Proficient in Microsoft Office applications
Service minded
Familiar with firm policies and procedures
Demonstrate proficiency in firm records management software and hardware
Execute file transfers in accordance with the firm's file transfer policy
Check in / check out files from centralized file room and update records system accordingly
Perform records and data disposition in accordance with firm retention policy
Comply with litigation hold and/or discovery requests
Knowledge of offsite storage procedures and schedules
Send and receive boxes and/or files to and from offsite storage
Process inactive files and send to local offsite storage vendor
Locate needed physical records using file-tracking technology
Create and distribute customized records reports as needed
Audit files and reconcile data as needed
Manage file intakes for incoming attorneys
Ensure that files approved for destruction are promptly destroyed in a secure and confidential manner
Scan paper files to electronic format and file into the firm's document management system appropriately
Ability to lift 30lb boxes, perhaps several times a day
Ability to move up to twelve 30lb boxes at a time utilizing a hand truck
Ensure confidential shredding services are executed regularly for their office
Complete special projects as delegated by Director and/or Manager
Assist attorneys and LPAs during peak times
Support special projects such as organizing backlogged documents, managing incoming materials, and maintaining consistency across systems
Preferred
High school diploma or equivalent
Minimum of 2-5 years' experience with records maintenance
Excellent interpersonal and communications skills
Company
Womble Bond Dickinson (US) LLP
Womble Bond Dickinson is a transatlantic law firm with more than 1,000 lawyers based in 37 UK and US office locations.
Founded in 2017Winston Salem, North Carolina, USA
1001-5000 employees
H1B Sponsorship
Womble Bond Dickinson (US) LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (5)
2023 (6)
2022 (1)
2021 (1)
Funding
Current Stage
Late StageTotal Funding
$5.23MKey Investors
HSBC
2022-04-06Debt Financing· $5.23M
Leadership Team
Elizabeth O. Temple
CEO and Chair
David Attanasio
Partner
Recent News
globallegalchronicle.com
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bloomberglaw.com
2025-11-06
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