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Judicial Council of California · 4 weeks ago

Senior Project Manager, Facilities

Full-time

Hybrid

Senior Level

$11,474/mo - $14,361/mo

5+ years exp

The Judicial Council of California is accepting applications for the position of Senior Project Manager for the Facilities Services office. The Senior Project Manager is expected to manage multiple major capital and facility modification projects across the state, overseeing interactions among diverse teams and ensuring adherence to project goals.

GovernmentNon ProfitPublic Safety

Responsibilities

Management and responsibility for the pre-construction phase (planning and design) of multiple capital projects by utilizing specialized/best project management principles to implement the policy and procedures of the Judicial Council:

Direct the tasks and organize the people/consultants necessary for the evolution and delivery of a building project

Conduct regular meetings for oversight of project performance and progress

Performs review of design and construction documents for conformance with the project program and the California Trial Court Facilities Standards

Develop detailed and frequent project schedules and work plans

Writes progress reports, meeting notes, special issues reports, and other forms of communication

Management and responsibility for specialized tasks during the construction phase of the capital projects by utilizing best project management principles to implement the policy and procedures of the Judicial Council:

Verify the construction progress by reviewing detailed construction schedules and monitor consultant team performance: CMAR, Design-Builder or GC and their subcontractors, architect and their consultants, and other related consultants

Visit construction site regularly for construction observation and attend frequent meetings such as Owner-Architect-Contractor meetings, pre-construction meetings, issues related meetings, commissioning, etc

Coordinate transition from construction to ownership/occupancy through document submittal review, training schedule, and close communication with the Facility Operations unit and Superior Courts

Review request for information by the construction contractor and associated responses by the architect in order to keep the work current and take action if cost, scope, or schedule is impacted. Analyze, distribute, and archive all documents and reports created for the project and implement document control for effective owner organization

Manage external construction management, design, and construction consultants:

Oversee the work progress of consultants through required submittals and frequent meetings

Direct the selection process for architects, construction firms, and other consultants

Perform contract negotiations and collaboration with legal business office team to execute agreement

Review and approve invoices and pay applications for compliance with the contract and scope services

Financial project management responsibility to keep project costs in line with authorized project budgets (hard construction costs and project close-out costs):

Review project budgets from initial planning through construction and project closeout

Perform fee negotiation with all consultants to ensure compliance with project budget, inconformity to industry aligned fees, review and recommend for management final approval of additional service fees and scope changes

Review all potential change orders to determine appropriate cost basis and for compliance with the construction agreement

Approve construction change orders with allowable dollar approval authority or recommend for approval by management

Communication and coordination with internal/external stakeholders:

Coordinate with internal JC experts, external city/county justice agencies, and state agencies having jurisdiction throughout the project

Advise planning team on development of project functional programs and feasibility reports for the projects

Implement JC site acquisition policy process with real estate team and manage the process with Project Advisory Group for each project and each Superior Court

Organize internal staff experts (planning, IT, engineering, security, finance, etc.) for interface during project submittal reviews. Interface with JC communications regarding website public information and local media through all phases

Participate in the development of policy and procedures, standards and evaluation tools for planning, design, and construction:

Team leader in certain technical assignments, such as sustainability or seismic design

Advise other teams as a peer member of peer review design panels

Provide research on specific studies, reports, or topics, as directed by management

Qualification

Construction ManagementCapital ProjectsProject ManagementMicrosoft 365ProcoreCAFMLEED CertificationStakeholder CoordinationCommunication SkillsTeam Leadership

Required

Bachelor's degree, preferably in architecture, engineering, building engineering, or construction management, and five (5) years of construction/project management experience

An additional four (4) years of professional experience as noted above may substitute for the bachelor's degree

One (1) year as a Project Manager with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of a Project Manager in a California superior court or California state-level government entity

Valid driver's license, as assigned

Preferred

Worked in Microsoft 365, SharePoint platform

Procore or similar construction focused platform

Computer Aided Facility Management (CAFM) or similar facility focused platform

Design-Build / Project Management / LEED certification

Experience with Authorities Having Jurisdiction (AHJ) including entitlement and plan check processes, code review including life safety and accessibility

Experience with environmental review process

Experience in capital projects and ground-up construction