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Lincoln Property Company · 1 day ago

Administrative Assistant

Milford, CT

Full-time

Onsite

Entry Level

$33.65/hr - $36.06/hr

2+ years exp

Lincoln Property Company is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations. The Administrative Assistant provides essential administrative support to the General Manager and department managers while ensuring efficient office operations and maintaining official records.

CommercialReal EstateReal Estate Investment

Responsibilities

General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel

Maintain tenant contact

Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate

Coordinate before/after hour tenant or contractor

Accept and document all rent payments received in management office and send to

Collect and maintain customer traffic numbers for the center, including monthly reporting, if

Organize lease files and documentation for the property in accordance with policy and

Maintain controlled access by issuing visitor badges and verifying insurance requirements are

Keep Emergency Communication System for tenants and staff up to

Respond promptly to customer needs and to requests for service and

Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department

Collect and input tenant sales into Yardi/MRI

Generate and submit New Vendor request forms and

Accounts Payable; review, code and submit invoices for

Submit Open/Close notices for store openings or

Accounts Receivable; follow up with local/regional tenants on past due

Prepare correspondence as directed, tenant notices, late letters

Maintain asset register to complete personal property tax

Maintain Office of Foreign Assets Control (OFAC) search files, if

Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception

Participate in annual property strategic and initiative goal setting

Other duties as

Qualification

Yardi/MRI experienceCustomer Service experienceMS Office proficiencyOrganizational skillsInterpersonal skillsTime managementAttention to detailWritten communicationVerbal communication

Required

High school diploma Associate degree preferred, or equivalent work experience

Minimum of 2-3 Years of Customer Service experience

Yardi/MRI experience

Must be able and willing to work varying schedules, which may include public

Comfortable working in a fast paced, highly dynamic work

Excellent interpersonal, organizational, time management, verbal, and written communication

Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude

Manages competing demands; able to deal with frequent change, delays, or unexpected

Strong attention to detail and ability to follow

Proficiency in MS Office programs (Outlook, Word, Excel), basic office support skills (telephone, filing, data entry) and basic math skills

Patience and listening skills to respond appropriately and interact positively with upset

Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive

Must be able to maintain the highest level of confidentiality; keep internal information and records confidential

Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time