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Husch Blackwell · 1 day ago

Labor & Employment Legal Assistant (Practice Support Team Specialist)

Madison, WI

Full-time

Hybrid

Mid Level

$51K/yr - $98K/yr

3+ years exp

Husch Blackwell LLP is a full-service litigation and business law firm committed to diversity and inclusion. They are seeking a Practice Support Team Specialist responsible for providing administrative support to attorneys within the Labor & Employment Practice Group, managing multiple projects, and ensuring effective communication and workflow.

Law EnforcementLegalService Industry

Growth Opportunities

H1B Sponsor Likely

Hiring Manager

Jennifer Heck

Responsibilities

Coordinates all workflow for assigned attorneys, delegating specific task to other teams, including follow up and quality control

Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects

Coordinates schedules: Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries

Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets

Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files

Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed

Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships

Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness

Effectively uses team software to log and manage workflow

Shows proficiency in Labor & Employment law, supporting our Labor & Employment practice group: e-filing, calendar coordination, document edits, and pleadings

Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner

Other duties as assigned

Qualification

Labor & Employment lawMicrosoft Office SuiteAdobe AcrobatLegal experienceTyping speed 60 wpmCustomer serviceClient communicationProcess managementOrganizational skillsTeamwork

Required

High School Diploma or GED

3-5 years of legal experience

Ability to provide excellent customer service

Ability to demonstrate excellent client communication skills

Strong organizational skills

Ability to work well both independently and within a team

Minimum typing speed of 60 wpm

Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel

Proficiency in Adobe Acrobat

Preferred

2-year degree

3-5 years of legal experience with a heavy focus on Labor & Employment

Previous transcription experience

1-3 years of experience as a high-level executive assistant

Experience managing a busy executive calendar

Strong skills in process and information management

Benefits

Medical and dental coverage

Life insurance

Short-term and long-term disability insurance

Pre-tax flexible spending account for certain medical and dependent care expenses

An employee assistance program

Paid Time Off

Paid holidays

Participation in a retirement plan program after meeting eligibility requirements

And more

Company

Husch Blackwell

Glassdoor4.2

An industry-focused, full-service litigation and business law firm with locations in 15 U.S. cities and in London.

Founded in 1916

Kansas City, Missouri, USA

1001-5000 employees

http://www.huschblackwell.com/

H1B Sponsorship

Husch Blackwell has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (1)

2023 (1)

2022 (1)

2021 (2)