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Lockheed Martin · 1 month ago

Executive Administrative Assistant IV

Sunnyvale California

Full-time

Onsite

Mid, Senior Level

$61K/yr - $108K/yr

5+ years exp

Lockheed Martin is a leading aerospace and defense company, seeking an Executive Administrative Assistant to support the Vice President of Missiles Satellites and Payload Engineering. The role involves managing a high volume of calendar appointments, travel arrangements, and expense reporting, while also interfacing with executives and providing administrative support across various tasks.

AerospaceCyber SecurityMachinery ManufacturingMilitaryNational SecurityRemote SensingSecurity

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage a high volume of calendar appointments, travel arrangements, and expense reporting for primarily domestic travel and occasional international travel

Exercise discretion when responding to email and in person requests and tasks

Assist in preparing briefing materials; set up and support a variety of meetings, including large group employee meetings

Track administrative details on all projects, providing status updates on delegated tasks to ensure progress toward deadlines

Field inquiries efficiently to maximize the leader’s time; screen visitors to control interruptions and have oversight over the Vice President’s schedule

Provide meeting backup data as needed and arrange all required amenities

Qualification

Executive Assistant experienceMicrosoft Office SuiteTravel arrangementsAnalytical skillsTS/SCI clearanceProject management skillsInterpersonal skillsCommunication skills

Required

Prior experience as an Executive Assistant

Experience proactively collaborating with and coordinating administrative support for senior level executives from LM, government, and industry partners

Experience using administrative applications (in particular Microsoft Outlook, Word, Excel, PowerPoint, and Teams as well as Zoom)

Experience composing reports, correspondence, and memorandums, and reviewing drafts and finished documents for appropriate content, grammar, and distribution

Experience preparing and maintaining administrative lists, charts, and trackers and proactively coordinating appropriate inputs and updates from others

Experience making complex travel arrangements, order supplies and catering, and reconcile expense reports

Competency in the use of the internet to perform research

Must be a United States citizen and be

Preferred

Active TS/SCI clearance

5+ years of experience as an Administrative Assistant at the director level (or equivalent) or above

Prior experience as an Administrative Assistant for a Vice President or above in Aerospace and Defense and/or partners

Basic understanding of business and financial concepts

Project management skills

Advanced analytical and statistical analysis skills

Demonstrated knowledge of security classification levels, policy, and associated resources

Experience using LM tools and websites (e.g. classified and unclassified VTC, Concur, Command Media, LMBuildings, SharePoint, Box, etc.)

Capacity to quickly learn, or demonstrated knowledge of, LM policies and business operations including for travel (arrangements, expense reporting, etc.), procurement (supplies, catering, etc.), memoranda (e.g. delegations of authority, organization announcements, etc.), events (e.g. offsites, all-hands, customer visits, etc.), and operations (e.g. organization structure, positions/titles, business rhythms, etc.)

Excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as outside executives and customers

Benefits

Medical

Dental

Vision

Life Insurance

Short-Term Disability

Long-Term Disability

401(k) match

Flexible Spending Accounts

EAP

Education Assistance

Parental Leave

Paid time off

Holidays

Company

Lockheed Martin

Glassdoor4.1

Lockheed Martin is a global security and aerospace company that specializes in advanced technology systems, products, and services. It is a sub-organization of Lockheed Martin.

Founded in 1912

Bethesda, Maryland, USA

10001+ employees