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D.A. Davidson Companies · 1 day ago

Office Manager

Irvine, CA

Full-time

Onsite

Mid Level

$38.46/hr - $43.27/hr

4+ years exp

D.A. Davidson Companies is a firm delivering quality financial solutions to various clients. They are seeking a highly motivated Office Manager to support their Equity Capital Markets office, focusing on enhancing business operations and employee engagement.

Financial Services

Responsibilities

Oversee all daily office functions to maintain a professional and enjoyable work environment

Serve as first point of contact for visitors, vendors, and clients

Work closely with internal facilities team on office space, logistics, and improvements

Coordinate with building management and outside vendors on office maintenance and repairs

Manage logistics for in-office meetings, including setting up video conferencing or conference calls, ordering refreshments, and printing materials

Manage breakroom and office supply inventory and budget, including coordination with IT on hardware needs

Take point with IT on equipment or connection issues, ensuring problems are resolved as efficiently as possible

Provide event planning assistance to Marketing and Corporate Access teams, with occasional off-site event support

Propose and coordinate internal employee engagement events such as happy hours, offices lunches, holiday celebrations, etc

Assist with onboarding for new hires

Process office invoices and employee expense reports and submit for payment

Assist other administrative staff on projects as needed

Establish and maintain working knowledge of company policies and procedures

Qualification

Office management experienceMS Office proficiencyOrganizational skillsOffice technology knowledgeInterpersonal skillsProblem-solving skillsJudgment skillsTeam playerWork under pressure

Required

A minimum of 4 years' experience in an administrative or office management role, supporting a large office or team in a fast-paced professional environment required

Must be proactive and solution-oriented: be the first to notice problems, and propose and execute solutions

Excellent organizational skills and attention to detail

Ability to work under pressure with diverse workloads and minimal direct supervision

Strong written and verbal interpersonal skills, with the ability to communicate effectively and professionally with guests and employees at all levels

Strong understanding of office technology and hardware, and the ability to promptly learn to use new technologies as needed

Strong working knowledge of MS Office, and the ability to work with or promptly learn to work with other applications

Ability to apply good judgment and appropriately handle sensitive or confidential information and situations

A team player, willing to assist in other areas when necessary

Ability to work overtime as needed

This role is 100% in-office. Candidates must be able to work on site full time, five days per week