Magnify ยท 1 month ago
Administrative Assistant Housing Monsignor Bishop Manor
Orlando,FL,US
Full-time
Onsite
Mid Level
3+ years expMagnify is a company focused on providing housing services, and they are seeking an Administrative Assistant to support the Property Manager and staff. The role involves performing clerical duties, managing data entry, and being the first point of contact for tenants and applicants while ensuring a professional office environment.
CharityCommunitiesHome Health CareNon Profit
Responsibilities
Responsible for filing all documents and ensuring that these are current and professionally managed
Must have good telephone skills with a hospitable demeanor, greets the public professionally, screens incoming calls, and schedule appointments
Input work orders in RealPage Property Management Software and monitor their completion
A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance
Manage all data entry, notate and record all activities
First point of contact for tenants and applicants. Provide information about housing programs, policies, and procedures
Process and assist with waitlist, applications, renewals, and eligibility documentation, preparation of lease
Verify applicant and tenant information (income, bank statements, identification & eligibility documentation) date stamp all information received
Track application and renewal status and meet all renewal and vacant deadlines
Be able to help prospects with applications, input applications and manage the waitlist
Applies excellent proofreading and writing skills to prepare, review, and edit correspondence, reports, and other written materials for accuracy and clarity
Oversees the general upkeep, organization, and orderliness of the office to maintain a professional and welcoming environment
Manages email, letters, phone calls and internet correspondence, ensuring timely responses and proper documentation of communications
Operates and maintains office equipment, including copier, printer, scanner, fax, and other standard office technology
Opens and distributes mail. Opens, sorts, and distributes incoming mail in a timely and confidential manner
Coordinates events, projects, Schedule appointments, meetings, and property viewings
Demonstrates strong organizational skills and attention to detail by appropriately prioritizing inquiries, tenant complaints, tasks, and deadlines
Have or obtain Knowledgeable of housing rules and regulations such as Fair Housing, the Americans with Disabilities Act, and reasonable accommodations and abide by these laws
Have a commitment to Catholic values and support the tenants of Catholic Social teaching
Maintains appropriate professional boundaries with clients and staff while fostering respectful and effective working relationships
Balance team and individual responsibilities, exhibit objectivity and openness to other views; give and welcome feedback; contribute to building a positive team spirit
Be willing to accept and work within the agency philosophy
Be willing to follow agency policies and procedures
Consistently demonstrates high standards of professional conduct, personal integrity, and ethical behavior
Qualification
Required
High School graduate with some College is preferred
Must have at least 3 years of experience in secretarial work in an office setting
Have the ability to communicate effectively both verbally and written
Demonstrate experience with Microsoft Office Professional including Word, Excel, and PowerPoint
Operate the office equipment including a multiple line telephone system, copy machine, FAX, scanner, etc
Requires an appreciation and respect for the Catholic Church and its teachings
Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church
Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese
Excellent analytical skills and problem-solving capacity
Ability to effectively prioritize tasks and time demands
Ability to maintain a high level of confidentiality around financial information
Good written and oral communication skills
Ability to read and analyze routine correspondence and compose appropriate responses
Must have an excellent command of the English language
Ability to record and compose in minutes
Ability to respond to common inquiries from tenants or members of the business community
Confidentiality is essential
Company
Magnify
We believe that the gifts of each individual are what make communities great.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase