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Evolve Talent Partners · 1 week ago

Executive Assistant - VC

San Francisco, CA

Full-time

Onsite

Senior Level

$150K/yr - $165K/yr

5+ years exp

Evolve Talent Partners is an investment manager headquartered in San Francisco, seeking an Executive Assistant to support one of the company’s General Partners. The role involves managing the GP's calendar, coordinating travel arrangements, and handling communications and logistics related to meetings and events.

ConsultingHuman ResourcesRecruitingStaffing Agency

Hiring Manager

Lynn Hollis

Responsibilities

Proactively, efficiently, and accurately drive the GP’s complex and frequently-changing calendar. Activities of the GP should be managed thoughtfully with an understanding of their priorities and should allow space for the successful execution of all required business activities

Regularly communicate with the GP on upcoming priorities and to identify and drive solutions for potential priority conflicts. Keep them informed of activities within the office, the firm, or within his/her business relationships that have occurred while traveling or otherwise out of the office

Coordinate complicated, frequent, and highly fluid (and global) travel arrangements. Travel arrangements should demonstrate an understanding of their travel preferences and be well-organized, accurate, cost-effective, and compliant with firm’s Travel and Expense Policy

Support the GP in managing their high-volume email inbox by reviewing and prioritizing incoming emails and where appropriate, drafting or sending responses on behalf of the GP; handling confidential and sensitive information with high discretion and professionalism

Coordinates all logistics for the GP’s meetings and events. This may include preparing meeting materials, greeting guests, ordering meals, coordinating transportation, and securing meeting or event locations. For larger events, the EA may also coordinate with other teams to manage complex arrangements

Reconcile a high volume of expenses on a weekly basis to ensure complete and on-time submissions by each month-end

Maintain relevant meeting and correspondence data within the company’s CRM

Act as an internal and external extension of the GP. Develop exceptional relationships with representatives from firm’s current and potential investors and with other firm employees as well

Become an integral member of the Admin Team, supporting other EA team members during peak periods, vacations, and absences

Other duties and projects, as assigned

Qualification

Executive-level supportFinancial services experienceMS Office suiteCustomer serviceVerbal communicationWritten communicationProblem-solvingTeam playerIntegrity

Required

Minimum 5 five years of executive-level support experience, with recent experience within the financial services industry; experience in private equity or venture capital industries strongly preferred

Bachelor's degree, or equivalent combination of education or experience required

Intermediate to advanced knowledge of MS Office suite required

Strong verbal and written communication skills a must

Exhibits a commitment to customer service and relationship-building

Strong problem-solving orientation

Dedicated, self-motivated, and proactive team player

Demonstrates honesty, discretion, integrity, and reliability