University of California, San Francisco · 1 month ago
Admin Assistant III
San Francisco, CA
Full-time
Onsite
Mid Level
4+ years expThe University of California, San Francisco is a leading university dedicated to promoting health worldwide. They are seeking an Admin Assistant III to support the ICAP administration office, manage administrative and operational tasks, and coordinate various activities in a fast-paced environment.
AssociationBiotechnologyEducationMedicalPharmaceutical
Responsibilities
Monitoring and coordination of supplies and equipment for infant Child and Adolescent psychiatry (ICAP), Infant parent program (IPP), Intensive Outpatient Services (IOP) and other divisions as needed
Manage administrative, operational, clinical and non-clinical aspects of the ICAP
Patient appointment scheduling
Care Coordination
Facility operations
Expense reimbursement and invoice review/submissions
PO set-up
Database management
Client file management
Ordering office and medical supplies
Filing
IT help desk support
Triage and coordination of a broad range of operational and clinical support related activities
Interact with faculty and staff (at all levels) sometimes under pressure
Coordinate with ZSFG Credentialing team, medical records and medical staff offices to gather and maintain documentation
Qualification
Required
Ability to work cooperatively and communicate effectively with others
Ability to work in a high stress, high volume area and work well under pressure and with deadlines
Ability to follow oral and written instructions accurately and be detail oriented
Able to efficiently prepare written summaries of activities, set priorities and complete reports within required timeframes
Knowledge of medical and/or psychiatric terminology
Maintain 'Access and Excel' software databases
Recognize and correct data irregularities
Set up routine computer procedures and resolve issues
Ability to run reports and present data to medical staff, program director and division administrator
Excellent communication, interpersonal skills and customer focus
Regular use of judgment and discretion to solve operational problems where answer is not apparent
Select best solution from several 'right' answers or no precedent
Determines own schedules and work priorities
Make suggestions for process improvement
Interprets oral and/or written guidelines to solve problems
High school graduation/GED and 4 years of related experience or an equivalent combination
Experience with simple accounting to include updating reconciliations and reviewing invoices
Able to lift 50lbs and climb stairs
Work independently with limited supervision, responsible for several complete administrative processes
A preliminary job offer and assignment may be extended pending successful background clearance
Ability to work with clients and program staff from diverse cultural and social class backgrounds
Strong organizational and planning skills in a fast-paced environment
Hands-on experience with office equipment
A creative mind with an ability to suggest improvements
Preferred
Bilingual In Spanish
Microsoft office Experience
Epic APM experience
Company
University of California, San Francisco
University of California, San Francisco is an educational institution that focuses on medical courses.
10001+ employees
H1B Sponsorship
University of California, San Francisco has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (365)
2024 (342)
2023 (308)
2022 (306)
2021 (241)
2020 (268)
Funding
Current Stage
Late StageTotal Funding
$52.45MKey Investors
California Institute for Regenerative MedicineBaldrick's FoundationNational Institute on Aging
2025-01-30Grant· $11.9M
2023-11-21Grant
2023-10-03Grant
Leadership Team
Pamela Hudson
Chief Operating Officer | Center for Digital Health Innovation
Jimmie Ye
Professor
Recent News
2026-01-13
2026-01-06
2026-01-05
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