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Astrion · 1 week ago

Project Administrator

Rockville, MD

Contract

Onsite

Entry Level

2+ years exp

Astrion is seeking an entry-level Project Administrator to support their customer in Rockville, Maryland. The role involves assisting the Program Management Team with project monitoring, data gathering, and communication with customers and team members.

ManufacturingSpace Travel

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Scheduling multiple meetings with Customers and internal staff members (i.e. project kick off and document review meetings) ensuring all required parties are included

Ensuring Project Manager calendars are kept up to date and matching with corporate and customer meetings

Interface with Customer and PMT frequently to determine evolving needs and priorities

Creating in depth agendas to distribute before meetings

Taking, compiling, distribution of meeting minutes and action items

Support Computer Security Office (CSO) monthly meetings and report pulling and distribution to Offices

Tracking and status reporting of Federal Information Security Modernization Act (FISMA) and Assessor System Statement of Risk (ASSR) related activities and monitoring due dates - sending notifications for activities expiring

Gathering of cybersecurity related statistical data

Posting of documentation and data to SharePoint

Develop and monitor project schedules in Microsoft Project

Develop and monitor quarterly scan planning spreadsheet

Update activities spreadsheet

Inputting all project schedule data into the contract Deliverables Report (DR) (SharePoint list)

Collecting percent completes on a weekly basis using Microsoft Project, notifying the PMT of any projects that are behind schedule, and posting the consolidated schedule roll up to SharePoint weekly

Reviewing NRC Risk Dashboard to ensure all project dates are met

Updating the Customer on project status and issues/schedule impacts as needed

Assist customers with extension requests as needed

Gathering Office of the Chief Information Officer (OCIO) project status for distribution on weekly basis

Assisting with Onboarding and Offboarding activities as needed

Coordinating drug testing appointments for contract staff as needed

Other duties as assigned

Qualification

Cybersecurity knowledgeProject managementAnalytical skillsCommunication skillsOrganizational skillsInterpersonal skillsProblem-solving skillsAttention to detailTeamworkAdaptability

Required

Education: High School Degree

Years of Experience: 2-3 Years experience in the areas listed below

Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges

Strong communication skills to facilitate meetings and communicate project management direction

Strong interpersonal skills to interact with customers, senior level personnel, and team members

Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines

Ability to work independently and as part of a team

Ability to learn new concepts, tasks, and project related tools quickly and easily

Ability to accept constructive feedback and implement changes immediately

Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment

An inquisitive and logical mind able to anticipate potential issues or areas of concern

High levels of attention to detail and accuracy

Ability to take initiative reflective of a well-developed habit of proactivity

High level understanding of technologies, cybersecurity, and National Institute of Standards and Technology (NIST) publications to help understand contract projects and effectively communicate statuses