Apply on Employer Site

ZOLL Medical Corporation · 1 day ago

Senior Administrative Assistant

Chelmsford, MA

Full-time

Onsite

Mid, Senior Level

$27/hr - $38/hr

3+ years exp

ZOLL Medical Corporation is dedicated to improving patient outcomes through innovative medical technologies. The Senior Administrative Assistant will provide vital administrative support for department leadership, ensuring smooth operations and effective communication within a fast-paced environment.

Health CareMedical DeviceSoftware

H1B Sponsor Likely

Responsibilities

Provide administrative support to department Leadership

Schedule travel arrangements (work with Travel Agency or use Cliqbook to schedule flights, hotels and ground transportation

Submit and reconcile expense reports

Compose, maintain and/or reply to routine correspondence, invitations and programs for department Leadership

Schedule meetings and appointments, including catering and special requirements such as teleconference and/or WebEx set-up

Develop PowerPoint presentations

Maintain departmental organizational charts and department address lists

Maintain and order office supplies as necessary

Establish good rapport with outside vendors to obtain quotes for office equipment and all departmental purchasing requirements

Work with copy center to provide printing needs for the departments

Independently process invoices for payment - prepare requisitions and checks requests

Process invoices for independent Contractors and Business Partners

Provide support for all department monthly/quarterly reporting

Take a pro-active approach to issues that arise and need immediate attention

Make photo copies, scan, email, fax and distribute information

Point of contact for receiving monthly/quarterly reports for department meetings

Coordinate off-site meetings and team-building events

Assist in coordination of company and department functions

Perform special administrative projects as assigned

Qualification

ERP systems experienceCRM experienceMS Office proficiencyCommunication skillsOrganizational skillsCustomer interface skillsDetail orientedTeam playerWork independently

Required

2 Yr. College Degree required

3-5 years relevant experience supporting Senior Leadership required

Excellent organizational, oral and written communication skills

Ability to work independently, with little supervision and within a team

Proven internal and external customer interface skills

Detail orientated

Capable of prioritizing activities and performing multiple tasks while interacting with all levels of employees

Energetic, creative, goal-oriented team player

Ability to work with frequent interruptions and manage high volumes of work

Ability to work independently and in a team atmosphere

ERP systems experience, preferably Oracle

CRM experience, preferably Salesforce

Proficient with computer software applications; MS Office including Outlook, Word, Excel, PowerPoint, Access, etc., Microsoft Visio, and Microsoft Project

Heightened sense of personal responsibility including punctuality, attendance and commitment

Company

ZOLL Medical Corporation

Glassdoor3.3

ZOLL Medical Corporation, an Asahi Kasei Group Company, develops and markets medical devices and software solutions that help advance emergency care and save lives, while increasing clinical and operational efficiencies.

Founded in 2004

Pittsburgh, Pennsylvania, USA

1001-5000 employees

https://www.lifevest.zoll.com

H1B Sponsorship

ZOLL Medical Corporation has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (13)

2024 (6)

2023 (8)

2022 (8)

2021 (2)

2020 (6)