Apply on Employer Site

Barnes & Thornburg LLP · 1 day ago

Accounting Assistant - AP/GL

Indianapolis, IN

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Barnes & Thornburg LLP is a law firm seeking an Accounting Assistant to perform various accounting duties according to established policies and procedures. The role involves managing accounts payable, reviewing expense reports, processing invoices, and maintaining communication with attorneys and staff while ensuring confidentiality.

Legal

H1B Sponsor Likely

Responsibilities

Utilizes computerized accounting, payables and general ledger software programs

Reviews expense reports submitted by attorneys and staff

Processes a portion of the Firm’s domestic accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges

Reviews vendor statement of accounts

Vendor set-ups and 1099 process

Requests and reviews form W-9 from domestic vendors

Processes weekly accounts payable check run

Posts client disbursements on a monthly, semi-monthly or weekly basis, depending on the type of cost such as FedEx, etc

Makes necessary corrections to charges posted to clients as directed by attorneys

Processes the Firm’s international accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges

Requests and reviews form W-8 from foreign vendors

Prepares quick checks for charges posted to client and firm accounts on a daily basis

Monitors entries made to the unapplied cost account and makes certain the transactions are transferred to valid matters in a timely manner

Processing the trust account receipts and disbursements

Develops spreadsheets utilizing Excel

Operates office equipment including personal computer, copiers, and 10-key calculator

Maintains telephone and personal contact with clients, attorneys and staff on charges posted to matters

Other duties as assigned

Qualification

Accounting softwareExcelAccounts payableVendor managementInterpersonal skills

Required

Ability to read, write and perform arithmetic computations at a level normally acquired through completion of high school or equivalent in order to maintain and verify accounts

Approximately six months to one year of on-the-job experience necessary in order to gain an understanding of finance policies and procedures and effectively operate equipment/software with minimum supervision in order to carry out routine accounting duties with minimal supervision

Ability to organize and prioritize numerous tasks and complete them under time constraints

Ability to respond to requests requiring analysis and support of checks issued and disbursements posted to clients

Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys and staff and to provide information with ordinary courtesy and tact

Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties

Demonstrated exemplary track record in the handling of (personal and/or business) fiscal responsibilities and matters

Work may occasionally require more than 37.5 hours per week to perform the essential duties of the position

Company

Barnes & Thornburg LLP

In an evolving business landscape, we stand ready at a moment’s notice, adapting with agility and precision to achieve your highest goals.

Founded in 1982

Indianapolis, Indiana, USA

1001-5000 employees

http://www.btlaw.com/

H1B Sponsorship

Barnes & Thornburg LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2022 (1)

2021 (3)