NEOGOV · 3 weeks ago
Administrative Secretary/Grant Coordinator
Bellingham, WA 98225
Full-time
Onsite
Mid Level
$28.51/hr - $41.40/hr
4+ years expWhatcom County is seeking a highly organized, detail-oriented Administrative Secretary/Grants Coordinator to support the Executive’s Office with a wide range of administrative, document-management, and grant-related functions. This position handles confidential information, works with minimal supervision, and plays a key role in keeping office operations efficient and compliant.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides comprehensive administrative support, including complex clerical, bookkeeping, and secretarial duties
Manages high-volume document workflows using Laserfiche, DocuSign, and County document management systems; troubleshoots issues and maintain records, databases, and archives
Coordinates boards and commissions processes, maintain rosters, and serve as Clerk for assigned boards
Serves as a primary point of contact for the public and internal departments; answer inquiries, resolve issues, and provide excellent customer service
Supports agenda management: maintain calendars, schedule meetings, arrange travel, and review agenda items for the Executive’s Office
Interprets and applies policies, procedures, and regulations to ensure compliance across assigned responsibilities
Prepares edits, and tracks contracts, grants, agreements, correspondence, and reports
Coordinates countywide grant opportunities: assist departments with funding research, application preparation, compliance review, and documentation
Monitors grant and contract budgets, tracks expenditures, and ensures timely reimbursement submissions
Conducts research, compiles data, and prepares financial, budget, and grant reports
Processes accounts receivable, supports payroll and purchasing tasks, and assists with other financial documentation
Qualification
Required
Requires a high school diploma or GED AND four years of progressively responsible administrative, technical or office support experience
OR Associate's degree in a related field and two years of progressively responsible administrative, technical or office support or other relevant experience
Required experience must include working with document management systems, financial processing software and technical applications
Preferred
Completion of office management, bookkeeping or information systems courses beyond the high school level
Knowledge of governmental accounting standards and integrated financial management systems
Knowledge of protocol for public meetings, county ordinances and organizational structure, functions, officials and political environments of local county government
Benefits
Medical, Dental, and Vision coverage for employees AND their family
Generous Paid Time Off (PTO) and 12 paid holidays annually. Prior related public service considered for setting accrual rate. Accrue up to 330 hours of PTO annually. Cash-out up to 40 hours over 330 maximum annually.
Lifetime pension through the Washington State Public Employees' Retirement System (PERS), with joint contributions required from the employee and the County
Voluntary Deferred Compensation Retirement with County match
$50,000 Life Insurance coverage for employees
Voluntary Term Life Insurance and Personal Accident Insurance
Flexible Spending Account (FSA) available for health care and/or dependent care expenses
Employee Assistance Program (EAP)
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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