DreamWorks Animation · 3 weeks ago
Administrative Assistant, Film Music
100 Universal City Plaza, Universal City, CALIFORNIA
Full-time
Hybrid
Entry Level
$48K/yr - $60K/yr
2+ years expNBCUniversal is one of the world's leading media and entertainment companies. The Administrative Assistant will support the Film Music team by managing schedules, coordinating travel, and assisting with various administrative tasks to ensure a smooth workflow in a fast-paced environment.
AnimationFilmMedia and Entertainment
Responsibilities
Heavy phone management, roll calls, provide notes for calls as requested
Maintain & coordinate schedule for member stated above, compile & submit expense reports, create reports & materials for meetings
Coordinate executive, project & scoring related travel and other administrative duties as needed
Liaise daily with colleagues at record labels, publishers, music management companies, talent agencies, etc
Assist executive as needed with music research projects, music searches & collection of outside music submissions
Research song information to complete clearance forms for licensing department
Coordinate and distribute scripts, subsequent drafts/pages to department
Assist in maintaining internal & external department distribution lists
Work synergistically with other team members in maintaining and updating the department’s new music drive
Maintain inventory of office supplies & shipping materials on a weekly basis
Assist with creating and updating internal documents
Qualification
Required
Bachelor's degree or equivalent experience
2+ years administrative experience ideally in the music for film or television industry
Proficient in Microsoft Word, Excel, and Outlook
Proficient in iTunes and Mac
Excellent organizational skills, strong attention to detail, and proven ability to meet tight deadlines
Ability to handle confidential and sensitive information with discretion
Preferred
Ability to multi-task, work, and prioritize tasks in a fast-paced office and maintain high attention to detail under deadline pressure
Display knowledge and passion for music – different genres, decades, etc
Strong verbal and written communication skills; the ability to communicate effectively to all levels of employees and management
Personable, team-oriented; have the ability to work with a variety of different personality-types
Experience and knowledge of the music industry
Proven ability to exercise discretion and integrity
Self-starter, punctual
Accountable; takes ownership and pride in their assignments and day-to-day tasks
Must be flexible and wholly committed in approach and be able to amend hours as required to suit business needs
Benefits
Medical, dental and vision insurance
401(k)
Paid leave
Tuition reimbursement
A variety of other discounts and perks
Company
DreamWorks Animation
DreamWorks Animation SKG, Inc. engages in the development, production, and exploitation of animated films and associated characters
1001-5000 employees
H1B Sponsorship
DreamWorks Animation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (7)
2023 (5)
2022 (12)
2021 (13)
2020 (19)
Funding
Current Stage
Public CompanyTotal Funding
$15M2016-04-28Acquired
2015-02-12Post Ipo Equity· $15M
2004-10-28IPO
Leadership Team
Kate Swanborg
SVP, Technology Communications and Strategic Alliances
Shabrayia Cleaver
Associate Producer / Producer (Feature/Short)
Recent News
Crunchbase News
2025-12-09
2025-11-05
Company data provided by crunchbase