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Outpace Bio · 19 hours ago

Director/Senior Director, Project & Portfolio Management (PPM)

Seattle, WA

Full-time

Onsite

Director/Executive

$192K/yr - $275K/yr

10+ years exp

Outpace Bio is pioneering the future of cell therapy for solid tumors through AI-powered protein design. The Director/Senior Director of Project & Portfolio Management will lead cross-functional teams in managing drug development projects, ensuring alignment and execution of integrated project plans across various functional disciplines.

BiotechnologyHealth CareLife SciencePharmaceutical

No H1B

Responsibilities

Project & Program Leadership: Partner with functional sub-team leaders (CMC, Clinical, Research, Regulatory) to manage one or more program sub-teams, ensuring alignment and successful execution of development plans

Cross-Functional Planning & Integration: Collaborate with the Program Leads or Asset Leaders to integrate functional sub-team plans into a comprehensive cross-functional program plan. Identify key milestones, interdependencies, critical paths, and risks, while ensuring seamless execution

Risk & Timeline Management: Own program timelines across cross-functional workstreams. Anticipate and mitigate risks, align deliverables, and drive accountability for execution across project teams. Utilize project management tools to facilitate decision-making and communication

Stakeholder Communication & Reporting: Clearly communicate program status, risks, and progress to key stakeholders, including senior leadership and external partners. Establish a reporting cadence to ensure visibility across the organization and prepare materials for key meetings such as Portfolio Steering Committees and Scientific Advisory Board reviews

Budget & Resource Management: Partner with finance to support annual budget planning, manage program budgets, monitor spending, and guide resource allocation decisions to meet project goals

Meeting Management & Documentation: Schedule and lead project meetings and support subteams, as requested. Maintain clear documentation of decisions, actions, and progress through meeting minutes and action logs

Process Improvement: Help to build the project management function by implementing tools, templates, and methodologies to enhance team productivity and efficiency

Strategic Alliance & Vendor Management: Manage high-profile partnerships and vendor relationships, as needed. Serve as the main point of contact for external stakeholders. Ensure alignment on deliverables and successful execution

Portfolio Management: where possible contribute to program strategy and life cycle management by helping to track the evolving scientific landscape and treatment paradigms. Incorporate insights from scientific, clinical, and investor presentations to inform decision-making

Qualification

Biotechnology ExperienceProgram Management ToolsProject ManagementCross-Functional LeadershipPMP CertificationFDA Regulatory KnowledgeCell Therapy DevelopmentAnalytical SkillsInterpersonal SkillsCommunication SkillsProblem-Solving SkillsTime Management

Required

Bachelor's degree in a life science, engineering, technology, business, or related field; an advanced degree (MS, PhD, or MBA) is preferred

10+ years of experience in the biotechnology or pharmaceutical industry (Director) and 15+ years of experience (Senior Director), with at least 5 years of direct project and portfolio management in a science-based organization

Proven track record of leading complex, cross-functional programs & projects through stage gates, ideally including experience delivering against IND filings, early clinical, and the cross-functional activities (Tech Ops, clinical, regulatory, translational) to drive program expansion from Phase 1 to pivotal development for cell therapies in oncology

Expertise in program and project management best practices, including proficiency with tools such as Microsoft Project, Smartsheet, or similar platforms

Strong analytical & problem-solving skills, with the ability to synthesize complex information into actionable insights

Exceptional interpersonal skills, including the ability to motivate teams, maintain positive working relationships with collaborators, influence without authority, and effectively resolve conflicts

Demonstrated ability to manage multiple projects, take initiative, and work cross-functionally in a dynamic environment

Excellent written and verbal communication skills, with the ability to convey technical and strategic information (including the core elements of engineered T cell therapies) effectively to scientific and business audiences

Proven ability to identify risks proactively, prioritize tasks, and drive issue resolution

Proven success in goal setting, prioritization, and time management

Results-oriented, detail-oriented, and self-motivated, with the ability to work independently with minimal supervision

Thrives in a fast-paced, dynamic environment, adapting effectively to evolving priorities and ambitious timelines