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Moffatt & Nichol · 3 weeks ago

Project Administrator w/Document Controls experience

Long Beach, CA

Full-time

Onsite

Entry, Mid Level

$25/hr - $33/hr

1+ years exp

Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in waterfront infrastructure projects. They are seeking a Project Administrator with document controls experience to support the Program Management Team in managing document control processes and improving accessibility and efficiency for various projects.

Civil EngineeringConsultingTransportation

Growth Opportunities

Responsibilities

Develop document management standards, folder structure, guidelines, processes, and naming conventions to make sure efficient access and retrieval

Ensure proper archiving of outdated documents while maintaining version control for active files

Develop and document best practices for document handling, approval workflows, and access security protocols

Monitor processes and documentation with team(s) to ensure compliance

Provide guidance and training to team members on document control procedures, troubleshooting, and best practices

Work closely with internal teams to address document management challenges and drive adoption of processes

Make sure that the CM team follows proper document management

Maintain Logs, version controls, and assist in weekly, monthly and quarterly reports

Assist in meeting set up, coordination, follow up, and generate minutes

Qualification

Document controlsCMISMS Teams/SharePointMicrosoft OfficeAdobe Acrobat ProfessionalMulti-taskingCommunication skillsOrganizational skillsSelf-motivated

Required

Associate's Degree or higher in a related field; required

1-5 years of experience in Project Administration; required

Proven experience in document controls and records management, preferably in a technical or engineering environment; required

Must have or be able to obtain a TWIC card

Microsoft Office Professional skills with proficiency in Word, Excel and PowerPoint

Knowledge of Adobe Acrobat Professional, Microsoft Windows, Explorer, Teams and/or Zoom

Proven experience with Teams MS Teams SharePoint and CMIS; required

Excellent communication skills and able to meet deadlines in a dynamic environment with multiple project responsibilities

Multi-Tasking skills - and general understanding of construction projects, Construction Management, Program Management, and reporting requirements

Excellent organizational skills with attention to detail

Self-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed team

All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171

Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire

Benefits

Enjoy low-cost employee healthcare with our company-paid high-deductible medical, dental, and vision plans

Family coverage is available

Low-deductible plan available

Generous HSA match to help manage healthcare expenses

Stay energized with our amazing Wellness Program (with financial incentives) to keep you healthy and fit

Features include: monthly one-on-one sessions with nutritionists, access to a Healthwise Pharmacist, mindfulness apps like The Calm and BetterHelp, and more

Free and confidential Employee Assistance Programs for counseling and support

Generous Paid time off (15 to 25 days based on experience level), Paid Holidays (7), and a floating holiday

401(k) match to help you reach your financial goals

Excellent Life Insurance coverage, fully paid by the company

You may also have the option to further your education with our comprehensive Tuition Reimbursement Program

Plus, there are plenty of training opportunities, a Leadership Development Program, a formal Mentoring program, an active YP (Young Professionals) group, and so much more

And because we care about all members of your family, we offer Pet Insurance to look after your furry friends