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Norton Rose Fulbright · 1 day ago

Practice Coordinator (Legal Administrative Assistant)

Dallas, TX

Full-time

Hybrid

Mid, Senior Level

5+ years exp

Norton Rose Fulbright is a global law firm with a strong strategic focus and momentum. The Practice Coordinator provides direct support to lawyers in the Business group by performing various administrative and legal tasks, ensuring efficient operations within the practice.

FinanceLaw EnforcementLegalProfessional Services

H1B Sponsor Likely

Hiring Manager

Ashley Shockley

Responsibilities

Prepare, edit and proofread a variety of practice area legal documents, e.g. correspondence, agreements, spreadsheets and presentations

Organize, maintain, and track documents on a client extranet site or other databases

Actively track deadlines and status of matters, and provide regular updates to attorneys

Maintain calendars to include coordination and scheduling of meetings, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues

Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments

Interact and follow-up with clients, outside counsel and others, as requested

Manage physical and electronic files (iManage)

Assist with attorney time entry and client billing, as needed

Process business expense reimbursements and vendor payments

Coordinate domestic and international travel arrangements with firm’s travel provider

Complete client/matter intake request forms and work directly with the attorney and compliance department on new or existing business

Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers

Assist other practice group support members with overflow work and provide backup support, as requested

Assist other practice groups upon request with special projects

May have a billing rate and be required to bill for some tasks

May assist paralegals and perform some paralegal duties as assigned

May train, assist, and provide orientation for new and less experienced members of staff

Qualification

Legal document preparationMicrosoft Office proficiencyIManage experienceCommunication skillsOrganizational skillsTeamworkWork ethicConfidentialitySelf-starter

Required

Minimum of 5 years' experience performing basic office and clerical duties in a law firm or professional service organization; law firm experience preferred

High school diploma is required

Proficient in Microsoft Office and Adobe Acrobat

Excellent communication skills, both written and verbal

Excellent organizational skills and attention to detail

Ability to work harmoniously and effectively with others as part of a team

Strong work ethic and positive attitude, with flexibility to work overtime as needed

Exercises confidentiality and discretion in a professional and trustworthy manner

Self-starter who takes initiative and has willingness to learn

Preferred

Associate's or Bachelor's degree preferred

Experience with document management system, iManage preferred

Benefits

Access to three medical plans

Dental

Vision

Life

Disability insurance

Pre-tax benefits such as health savings and flexible spending accounts

401(k) savings plan

Profit-sharing plans

Fertility benefits designed to support fertility and family-forming journeys

Competitive paid time off plan

Minimum of 20 days off based on your role and tenure with the firm

Generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren)

11 Firm holidays

Company

Norton Rose Fulbright

Glassdoor3.8

Norton Rose Fulbright provide the world’s pre-eminent corporations and financial institutions with a full business law service.

Founded in 2011

Brussels, Brussels Hoofdstedelijk Gewest, BEL

5001-10000 employees

http://www.nortonrosefulbright.com/in

H1B Sponsorship

Norton Rose Fulbright has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (6)

2024 (9)

2023 (4)

2022 (5)

2021 (7)

2020 (14)