Apply on Employer Site

Reworld Waste · 4 days ago

Facility Administrative Assistant

Tulsa, OK

Full-time

Onsite

Mid, Senior Level

5+ years exp

Reworld Waste is a leader in sustainable waste solutions, seeking a Facility Administrative Assistant to support their management team and day-to-day operations. This role involves HR administrative tasks, IT liaison duties, and general office support to ensure smooth facility operations.

Clean EnergyCleanTechEnergyRenewable EnergyWaste Management

Responsibilities

Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc. Confidential assistance with handling of employee issues when requested

Communicates Corporate, Regional and Facility announcements and programs

IT and Telephone liaison – communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable

Liaison for Dimensions/timekeeping assistance and resolving issues

Liaison with Payroll for Job Status Change processing, recordkeeping of changes

Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events

Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects

Maintain facility documents and offsite storage in accordance with the document retention policy

Support community relations and other projects

Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training

Basic accounting/purchasing duties (AR, data entry)

Supports the Facility Manager and other members of the management staff as needed

Administrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements