Apply on Employer Site

MBX Biosciences, Inc. · 1 day ago

Executive Assistant

Greater Boston

Full-time

Onsite

Senior Level

6+ years exp

MBX Biosciences, Inc. is a clinical-stage biopharmaceutical company focused on developing novel precision peptide therapies. The Executive Assistant will provide high-level administrative support to the executive team, managing complex calendars, coordinating meetings, and handling travel arrangements while ensuring seamless operations and effective communication.

BiotechnologyHealth CareTherapeutics

Responsibilities

Manage complex calendars for multiple executives, including scheduling internal and external meetings

Anticipate potential conflicts and proactively implement contingency plans

Coordinate travel arrangements, accommodations, and itineraries

Organize and prepare for meetings, including agenda development, materials distribution, and logistics

Provide onsite or virtual support during meetings as needed

Coordinate logistics for company events, and leadership offsites

Ensure executives are equipped with necessary materials and resources for engagements

Liaise with internal teams and external partners to ensure smooth coordination of executive priorities

Assist with special projects and initiatives assigned by leadership

Prepare presentations, reports, and documents for executive review

Process expense reports and manage purchase orders as required

Support onboarding of new executive team members when applicable

Other responsibilities as assigned

Qualification

Executive Assistant experienceEvent planningMS Office proficiencyConcur Expense ReportingOrganizational skillsProject planning skillsDiscretionary judgmentCommunication skillsInterpersonal skillsFlexibility

Required

Associate or Bachelor's Degree

6+ years of previous experience as an Executive Assistant supporting C-level executives

Experience in event planning, facilities management and vendor contracts and relationships

Strong organizational and project planning skills that reflect ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail

Experience working with Concur Expense Reporting

Demonstrated high level of diligence and accountability for confidential information and interfacing with board and external business leaders

Highly proficiency with active interest and use of technology/applications

Excellent knowledge of MS Office (Outlook, Word, Excel, and Power Point)

Excellent communication (written and verbal), interpersonal, and organizational skills

Ability to collaborate effectively with others to achieve common goals across the organization

Interest and ability to research solutions and propose alternatives to leaders for decision making

Demonstrated maturity, professionalism, and discretionary judgment while performing with high energy, integrity, honesty, trustworthiness, and keeping sensitive matters confidential

Ability to be flexible and dependable