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Central Florida Behavioral Health Network (CFBHN) · 1 month ago

Administrative Assistant - Level II

TAMPA, FL, USA

Full-time

Hybrid

Entry Level

$17.24/hr - $20.13/hr

3+ years exp

Central Florida Behavioral Health Network (CFBHN) is one of the leading behavioral health managing entities in the state of Florida, covering 14 counties. The Administrative Assistant – Level II is responsible for providing all administrative support functions to an assigned department or departments.

AssociationCommunitiesNon Profit

Responsibilities

Prepare minutes for the Executive Committee & Board of Director’s meetings

Schedule calls/meetings, checking calendars, email communications, printing materials, and/or assembling folders

Review submitted travel reimbursement forms & accompanying documentation (signed Intent to Incur forms, maps, receipts), communicate via email, with staff regarding missing items or errors, & submit for 2nd review

Prepare New Hire (NH) folders, packets, and orientation schedules as needed

Order office supplies, yearly calendars/diaries for staff, and printer supplies (toner, toner waste boxes, staples) as needed; manage supply cabinets and supplies stored in the admin office

Post meeting notifications/events to the CFBHN website calendar

Prepare travel reimbursement forms for COO

Send reminders to NSP about the DHOH reporting due monthly. Track to ensure all providers have submitted/uploaded their information

Operate VOIP system using desktop and mobile applications and route calls appropriately, manage fax Inbox & forward faxes accordingly, greet & welcome visitors and assure they are directed appropriately, and maintain reception area that is presentable to public

Open, stamp, sort, and deliver mail; apply postage to outgoing mail & packages, process certified mail

Process Enterprise vehicle rentals for staff

Manage/update CFBHN Contact database & CFBHN Contact Management list, create or edit email distribution lists, & manage/update master CFBHN (USPS) mailing lists

Coordinate travel for staff

Qualification

Administrative supportMicrosoft Office suiteKeyboarding skillsTime managementPublic interaction

Required

High school diploma/GED with a minimum of three years providing administrative support functions or in lieu of diploma/GED a minimum of seven years providing administrative support functions

Exceptional skills in administrative support functions

Ability to implement administrative procedures to interpret rules, regulations, policies, and procedures

Strong ability to welcome and greet the public

Proficiency of software applications including Word, Excel, PowerPoint, Publisher, OneDrive, SharePoint, MS Teams, and Outlook

Excellent keyboarding skills

Ability to manage multiple tasks and prioritize meeting deadlines

Knowledge of Microsoft Office suite, as applicable to the position

Ability to travel as required by the position