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Pacific Northwest University of Health Sciences · 1 month ago

Regional Site Administrator-South Puget Sound

Yakima, WA

Full-time

Onsite

Entry, Mid Level

$48K/yr - $72K/yr

2+ years exp

Pacific Northwest University of Health Sciences (PNWU) is a non-profit medical institution focused on improving healthcare access in the Pacific Northwest. The Regional Site Administrator supports the clinical education department for osteopathic medical students by managing student clinical rotation schedules, onboarding, and credentialing processes, while fostering relationships with clinical preceptors and institutions.

EducationNon ProfitUniversities

No H1B

Responsibilities

Develop and manage student clinical rotation schedules that align with curriculum and graduation requirements (without specialized scheduling software). Maintain these schedules in eValue and assist with updates and changes as needed

Facilitate timely and accurate communication and coordination with students, preceptors, and institutional coordinators via email, phone, Microsoft Teams, and other relevant platforms

Manage comprehensive student onboarding and credentialing process, including collecting, verifying, and submitting all required documentation to meet the specific requirements of PNWU, hospitals, and clinics, for all rotations within the designated region

Recruit and maintain strong relationships with medical providers, who serve as student preceptors, including recognition, appreciation, and resolutions to any issues

Track and monitor completion of required documentation such as preceptor evaluations, COMAT exams, didactic attendance, and time-off requests

Manage COMAT testing dates and proctor the exams for all core rotations (except PCC and Selective)

Collaborate in weekly meetings and didactics to optimize workflow processes and support enhanced student outcomes

Performs other related duties as assigned and based on departmental need

Qualification

Healthcare administrationMicrosoft Office SuiteProject managementLearning management systemsOrganizational skillsTime managementWritten communicationVerbal communicationAttention to detail

Required

Associate degree in related field and a minimum of 2 years' experience

Minimum of 4 years of experience in a related field including administrative, project management, or academic support roles with increasing responsibilities, preferably in healthcare administration, Public Health, higher education or medical education

Ability to have exceptional organizational and time management skills

Ability to prioritize and manage multiple tasks effectively

Ability to work both independently with minimal supervision and collaboratively within a team environment

Skilled with strong written and verbal communication skills, including professional email correspondence and report writing

Skilled in high level of accuracy and attention to detail

Knowledge in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)

Experience using learning management systems (e.g., SharePoint, eValue) or similar platforms

Ability to handle sensitive and confidential information with discretion and professionalism, in compliance with FERPA and institutional policies