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Komatsu · 1 week ago

Corporate Administrative Assistant/Coordinator (Chicago O'Hare)

Chicago, IL

Full-time

Onsite

Entry Level

$45K/yr - $65K/yr

1+ years exp

Komatsu is a world leader in manufacturing construction, mining, forestry, and industrial heavy equipment. They are seeking a Corporate Administrative Assistant/Coordinator to serve as the first point of contact for visitors, manage front office operations, and provide administrative support to ensure efficient business operations.

ConstructionIndustrialManufacturing

Responsibilities

Greet visitors warmly and direct them to the appropriate personnel or department

Answer, screen, and route incoming phone calls in a professional and timely manner

Maintain a clean, welcoming, and organized reception area and company merchandise store

Manage visitor sign-in procedures, badges, and security protocols as required

Supports MarComm team with merchandise sales for the company merchandise store

Perform general clerical and administrative duties as needed (data entry, coordination of activities, system maintenance, expense reports, travel reservations, etc.)

Schedule meetings, conference rooms, and appointments for staff as needed

Assist with creating and updating reports, spreadsheets, databases, and presentations

Support HR and management with other administrative tasks as requested

Monitor and maintain inventory of office supplies; place orders when necessary

Coordinate lunches and other employee events as needed

Assist with both onboarding and offboarding tasks as needed

Partners with Office Services, IT and HR to provide a positive employee, guest and visitor experience

Qualification

Customer serviceMicrosoft Office SuiteMultitasking abilitiesOrganizational skillsAttention to detailProcess-orientedProfessional demeanorVerbal communicationWritten communicationProblem-solving skills