Apply on Employer Site

VIA Metropolitan Transit · 4 weeks ago

Administrative Assistant to VP of Marketing and Comms

San Antonio, TX

Full-time

Onsite

Entry Level

2+ years exp

VIA Metropolitan Transit is seeking an Administrative Assistant to provide comprehensive administrative and clerical support for the Vice President of Marketing and Communications. The role involves managing schedules, correspondence, and clerical staff, while ensuring confidentiality and efficient operation within the office.

GovernmentHomeland SecurityPublic SafetyPublic TransportationTransportation

Comp. & Benefits

Responsibilities

Responsible for the full range of administrative and clerical support for the Vice President and the Department Managers

Responsible for prioritizing, delegating and completing work

Maintains confidentiality of sensitive material

Provides administrative support for the division

Maintains thorough knowledge of all division activities

May work for one or more executives

Plans and schedules the Vice President’s calendar for appointments, meetings, conferences and travel

Receives, reviews and prioritizes mail/e-mail and independently prepares replies and routine communications

Composes, sets up and types correspondence

Performs basic research for the Vice President

Assists in the production of reports and presentations to be used by the Vice President

Oversees clerical support services: assures adequate staff, plans and distributes projects/tasks to subordinates; maintains performance standards; coordinates needed training; and informs and guides subordinates

Monitors work load of clerical staff, acting as a back-up to support the productivity of the department when there are deadlines or limited staff

Screens visitors and calls, handling all of those that do not require the direct attention of management

Tracks budget, records and monitors expenses, and reports potential shortages/overages to the Vice President

Approves purchasing of basic supplies

Establishes files and records and supervises maintenance thereof

Qualification

Advanced grammatical skillsPrepare spreadsheetsCommunication skillsTyping speedAccuracyInterpersonal skillsBasic audio/visual equipmentBasic PowerPoint presentationsMathematical skillsOffice equipment operation

Required

Requires an Associate's Degree or two years of college or business school and at least 2 years experience in administrative office functions or an equivalent combination

Must have acceptable speed and accuracy in typing

Must be able to maintain confidentiality of sensitive material

Ability to work under little or no supervision and make independent decisions

Excellent communication skills, both verbal and written

Advanced grammatical and analytical skills

Effective interpersonal skills both in person and by telephone

Mathematical skills to perform basic calculations

Ability to operate usual office equipment

Ability to prepare a variety of spreadsheets such as expenses, budgets, etc

Ability to prepare basic PowerPoint slide presentations

Ability to operate basic audio/visual equipment

Must have ability to read and understand semi-complex materials such as reports, reference manuals and instructions