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Tenet Healthcare · 2 days ago

Administrative Assistant - Facilities

Sunnyvale, TX

Full-time

Onsite

Entry Level

2+ years exp

Tenet Healthcare is a leading healthcare provider, and they are seeking a Facilities Office Coordinator to assist with departmental everyday duties at Baylor Scott & White Medical Center - Sunnyvale. The role involves supporting the Facilities Director, providing clerical support, maintaining documentation, and coordinating with vendors and supplies.

BiotechnologyHealth CareHospital

Responsibilities

Support Facilities Director in analytic tasks related to departmental operations. (Plant Operations, EOC, Biomed, Safety, Security, and other areas as needed)

Work together with other Facilities staff to answer phones, check in visitors and vendor/issue temporary security badges

Provide clerical support for the Director of Facilities and other Facilities staff as needed

Maintain all files and documentation for the Facilities Department

Assists Facilities Department with entry of daily work orders, preventive maintenance items, and other entries as needed

Attend meetings, assembles meeting minutes, and assemble meeting agendas for Facilities run meetings

Coordination with, purchasing, vendor and supplies on materials and projects

Assist with documentation of hospital key program, Safety, Security, ECT

Demonstrated dependability and teamwork by:

Following procedures

Complies with attendance policies and other Human Resource Policies and Procedures

Completes duties in a safe, cost effective manner

Accepting interpersonal differences and promotes cooperation with fellow employees

Maintain confidentiality of information to which he/she is privileged

Maintain a positive, cooperative attitude and accepting constructive criticism when necessary

Exhibits courtesy, cooperation, and respect towards patients, visitors, physicians, supervisor, and co-workers in all personal and telephone interactions in order to create a positive public image

Qualification

Microsoft OfficeFacilities experienceComputerized Maintenance SystemsAnalytical skillsTyping speedOrganizational skillsCritical thinkingPresentation skillsCommunication skillsTeamwork

Required

High school diploma or GED

Clerical skills with Microsoft Office

Ability to effectively communicate in English; both verbally and in writing

Strong presentation skills

Excellent computer knowledge and skills in working with Microsoft Office, and Computerized Maintenance Systems for analytics, publishing and graphics programs, and data entry

Possess organizational, analytical and critical thinking skills

Must be self motivated

Ability to use all office equipment

Able to type 60-70 words per minute, accurately