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Meeting Tomorrow · 3 weeks ago

Freelance Lead Event Planner

United States

Contract

Remote

Senior Level, Lead/Staff

10+ years exp

Meeting Tomorrow is a 20-year-old company specializing in event production and equipment rental, with a strong commitment to customer experience. They are seeking a skilled freelance Lead Event Planner to oversee all aspects of event planning, ensuring exceptional execution and client satisfaction.

Event ManagementInformation TechnologySoftware

Comp. & Benefits

Responsibilities

End-to-End Event Ownership

Autonomously lead the planning and execution of diverse events, serving as the primary point of contact to deliver exceptional "Meeting Tomorrow" experiences

Strategic Client Partnership

Build deep, trust-based relationships with clients to understand their pain points and make expert internal decisions that align with their specific vision and goals

Full-Lifecycle Project Management

Create and manage comprehensive event timelines and project plans, ensuring all deliverables are met with precision and organization

Financial Stewardship

Develop and adhere to complex event budgets, providing transparent financial reporting and managing scope changes to ensure fiscal responsibility

Comprehensive Logistics Management

Oversee all venue operations, including contract negotiation, site selection, F&B, room blocks, and transportation logistics

Vendor & Stakeholder Orchestration

Expertly source and manage third-party vendors and internal stakeholders, acting as the central liaison to ensure seamless information flow and execution

Specialized Event Consulting

Guide clients through complex event elements such as VIP management, registration, AV best practices, and branding/signage with professional coaching and expertise

Proactive Problem Solving

Develop robust contingency plans to mitigate risks and lead issue resolution with flexibility and grace under pressure

Onsite Execution Excellence

Travel onsite to personally oversee setup, live event operations, and teardown, ensuring every detail meets our high standards of quality

Qualification

Event PlanningBudget ManagementVendor CoordinationProject ManagementLogistics ManagementClient Relationship BuildingCreative Problem SolvingCommunicationOrganizational SkillsAdaptability