IMIA, LLC ยท 3 weeks ago
Trades Administrative Assistant
Portsmouth, VA
Full-time
Onsite
Entry Level
2+ years expIMIA, LLC is a national marine surface preparation painting contractor servicing every U.S. Port. The Trades Administrative Assistant is responsible for coordinating the onboarding process for new employees, ensuring all documentation is submitted, and assisting with training and travel arrangements.
Logistics & Supply Chain
Responsibilities
Coordinate onboarding, ensure future employees submit all necessary documentation to the correct department
Submit badging requests and keep an up-to-date database of each employee's access and expiration dates
Coordinate new hire training, initial training and refresher training. Maintain records of completion
Assist with travel arrangements
Perform travel briefings to include location of muster site, supervisor contact information, parking instructions, IMIA standards and expectations
Coordinate badge pickup
Review weekly time and per diem to ensure accuracy prior to submission to finance
Fill out employee transfer forms
Take meeting minutes
Sends out weekly onboarding progress tracker
Sends out weekly badging expiration reminders
Sends out weekly training reminders
Sends notification to all necessary parties of travelers (names and destinations)
Sends employee transfer notifications to necessary superintendents
Other Duties as assigned
Qualification
Required
Must be able to stay focused in a fast-paced environment
Well organized, tracking multiple moving pieces across the business unit
Good written and verbal communication
Strong computer skills. Proficient in Microsoft products
Must be Dependable, reliable, and accurate
Work well with changing priorities, and under stress
Self-starter who requires little oversight to accomplish their duties
2 years of administration experience
1 year experience in the maritime industry
Benefits
Health
Dental
Vision
Life
LTD
Accident
Critical Illness
401k
Employee Assistance Program
Per Diem OR Dislocation Allowance
Company
IMIA, LLC
Founded in 1985 and a distinguished part of ARMADA Parent Inc, established itself as a premier marine preservation company, delivering an extensive suite of services to shipbuilders and ship repair companies.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase