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Acadia Insurance (a Berkley Company) · 3 weeks ago

Business Services and Employee Support Specialist I

MO, Chesterfield - 14755 North Outer Forty

Full-time

Onsite

Senior Level

7+ years exp

Acadia Insurance, under Midwest Employers Casualty, is dedicated to improving the quality of life for employees injured on the job. The Business Services and Employee Support Specialist I is responsible for providing administrative support, managing office operations, and facilitating employee initiatives to create an efficient work environment.

Commercial InsuranceInsurance

Responsibilities

Serve as the first point of contact for visitors, coordinating front desk coverage, signage, and hospitality

Oversee mailroom operations, including incoming/outgoing mail, courier services, and remote employee distribution

Process and approve invoices, manage memberships, and coordinate contracts and renewals for facilities services

Handle building maintenance issues, schedule cleanings, and track repair needs

Maintain kitchen and boardroom supplies, manage shredding services, and oversee vendor RFPs and relationships

Support safety initiatives, including drills and AED checks, and manage business continuity planning and emergency notification systems

Collaborate on monthly and annual budget reviews, and provide backup support to the Executive Assistant and other administrative staff

Coordinate new hire onboarding, orientations, and terminations, ensuring smooth transitions for employees

Manage temporary staffing logistics, career fair participation, and candidate scheduling support

Provide administrative assistance to Events, Diversity & Inclusion, and Charitable committees, including budget oversight

Organize employee recognition programs, gifts, and awards, ensuring timely distribution to both local and remote staff

Maintain intranet resources, employee calendars, and social media presence in partnership with HR and Marketing

Administer training programs, coordinate external vendor sessions, and assist managers with job postings and descriptions

Support quarterly employee meetings, communications, and HR systems such as Confluence and Teams

Qualification

Office administrationMicrosoft OfficeEvent planningFacilities managementProactive natureApproachabilityInformativeCommunication skillsInterpersonal skillsAttention to detail