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SAIC · 1 day ago

Executive Assistant

Chantilly, VA

Full-time

Onsite

Senior Level, Lead/Staff

15+ years exp

SAIC is a company providing executive services support to government customers. The Executive Assistant will support a Satellite Program Office by managing schedules, coordinating technical engagements, and maintaining office operations.

Information TechnologySecurityService IndustrySoftware

Work & Life Balance

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide administrative, project, and logistics support to senior managers, including the Director, Deputy Director, and Division Chiefs

Manage senior manager calendars/schedules and coordinate visit requests

Process senior manager travel authorizations and expense reports through use of the NRO Travel Dashboard (eTrip)

Coordinate program level technical engagements with senior corporate executive stakeholders and industry partners in the intelligence and space communities

Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures

Review and route senior-level executive correspondence, ensuring compliance with established NRO correspondence standards

Serve as Program Records Officer. Develops and maintains front office file plan; provides guidance, training, and oversight to division level team, and keeps policies and procedures maintaining subordinate level files plans as dictated by NRO instructions and policy

Ensure the office maintains an adequate amount of office supplies and order more as needed

Identify and submit work orders to ensure office facilities remain fully functional and operational

Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements

Provide back-up support to the Director’s Action Group. Serves as an integral part of the NRO Tracking Information and Enterprise Response (TIER) action coordination process. Ensures actions are completed in a timely manner to meet customer requirements

Provide back-up support in preparation/staffing review of Weekly Activity Reports documenting accomplishments and identifying upcoming events, as well as satellite acquisition progress and status

Maintain customer-required qualifications and certifications as Program Records Officer, NRO Action Officer, and other training required for the execution of assigned responsibilities

Qualification

MS OfficeAdministrative supportProblem identification/resolutionWriting/editing skillsNARA knowledgeNRO knowledgeInterpersonal skillsOrganizational skillsAttention to detailFlexibilityInitiativeCommunication skills

Required

Bachelor's Degree with 15 years of relevant experience

Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry)

Strong experience in writing/editing memos and correspondence

Excellent computer skills in MS Office (Word, Excel, PowerPoint)

Excellent organizational and interpersonal skills

Acute attention to detail