LifeLink Foundation · 3 weeks ago
Document Management & Training Specialist
Tampa, FL
Full-time
Onsite
Entry, Mid Level
2+ years expLifeLink Foundation is dedicated to saving lives through organ and tissue donation. The Document Management & Training Specialist will manage compliance with regulatory standards by overseeing document control and training programs, ensuring operational excellence and regulatory readiness.
CharityHealth CareMedicalNon Profit
Responsibilities
Administer and maintain the SAI Compliance 360 (C360) document control system for the LifeLink OPOs in compliance with regulatory and accreditation standards
Manage daily documentation workflows, from drafting and publication to training assignment. Oversee process compliance and provide training to new users on system usage
Ensure documents including policies, protocols, and forms are current, approved, and properly archived within the system
Ensures electronic documents within the iTransplant system are maintained as current, approved, and align with policy and protocols for the OPOs
Collaborates with OPO leadership to ensure policy aligns with current practices and OPO specific protocols are in alignment with OPO policies
Works across OPOs to align OPO-specific protocols with policy and facilitate maintenance of a standardized look and feel to the protocols and associated documents
Collaborate with OPO leadership to identify training needs and develop training plans for rollout of new policy and protocols as well as revisions to existing policy and protocols
Maintains training records for policy rollout
Participates in internal and external audits as a resource for policy and protocols for the LifeLink OPOs
Qualification
Required
Bachelor's degree in healthcare administration, quality, education, or a related field required
Ability to interpret regulatory requirements
High attention to detail and proficient in the use of electronic document control and training processes in a highly regulated environment
Strong organizational, communication, and problem-solving skills
Passionate about helping others and making a difference
Aligned with LifeLink's core values of Compassion, Excellence, Legacy, People, and Quality
Preferred
At least 2 years of experience in document control, quality systems, or training coordination in a regulated healthcare setting preferred
Familiarity with CMS Conditions for Coverage, FDA regulations, and OPTN standards is highly desirable
Certified Professional in Healthcare Quality (CPHQ), Certified Quality Auditor (CQA), or similar preferred
Training or instructional design certifications are preferred
Benefits
COMPANY PAID Medical, Dental, Disability & Life Insurance
Generous COMPANY PAID Pension Plan for your Retirement
Paid Vacation, Sick Days & Holidays
Company
LifeLink Foundation
LifeLink Foundation is a non-profit community service organization dedicated to the recovery of life-saving and life-enhancing organs and tissue for transplantation therapy.
501-1000 employees
Funding
Current Stage
Late StageRecent News
St Pete Catalyst
2025-04-30
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