Agile Capital Group LLC · 3 weeks ago
🌟 Executive Assistant to Founder (Future Chief of Staff, Ops Leader, or Acquisitions)
United States
Contract
Remote
Mid, Senior Level
$10/hr - $15/hrAgile Capital Group LLC is a profitable, AI-powered land investment company seeking an Executive Assistant to the Founder. This role involves managing operations, supporting transaction coordination, and developing marketing strategies, with potential growth into leadership positions such as Chief of Staff or Director of Ops.
Real Estate
Responsibilities
Manage the Founder’s calendar,inbox, and focus blocks to support transaction coordination
Handle vendor, broker, and title coordination for land deals
Maintain dashboards, update KPIs, flag stuck deals, and propose fixes
Build and document SOPs and workflows (Loom, Trello, GDocs)
Run CRM pipelines (PebbleREI + GoHighLevel) and lead data hygiene
Coordinate listing launches on Zillow, LandWatch, FB Marketplace, etc
Lead marketing execution for content, email/SMS campaigns, flyers, and video
Support marketing strategy for our AI Sales Coaching App (research, planning, content calendars, tool coordination)
Work directly with VAs, editors, and freelancers (hiring, tasking, QA)
Use AI (ChatGPT, Claude, etc.) to scale operations and boost output
Own high-volume marketing list creation and outbound execution
Build and oversee clean, and format targeted mailing lists using proprietary AI built tools on Amazon Web Services (much faster than traditional methods). Final prep in Excel
Prepare and manage direct mail campaigns ranging from 5,000–10,000+ units
Coordinate with our print vendors, schedules, and delivery windows
Create skip-traced lists for cold text outreach (LaunchControl, Smarter Contact, etc.)
Track campaign ROI and lead conversion from direct mail + SMS
Oversee ops around these systems: timelines, budgets, list hygiene, follow-ups
Track title, survey, and closing status
Push vendors, escalate blockers, and ensure zero delays
Keep CRMs and Trello deal boards clean, tagged, and updated
Post listings across all platforms
Coordinate with brokers
Track buyer interest, offers, and time-on-market
Keep sales deals moving to close efficiently
Own dashboard reporting (leads, conversions, ROI)
Lead monthly reviews with actionable next steps
Manage recurring workflows via Trello, Sheets, and Slack
Help plan GTM (go-to-market) campaigns
Research competitors and tools
Manage content calendars, email sequences, and landing page workflows
Coordinate creatives and tools (AI, freelancers, automations)
Qualification
Required
Experience with real estate (land, brokerage, title, investing, etc.)
Familiar with Trello, GoHighLevel, PebbleREI, or similar tools
Has supported a founder or C-level exec directly
Has managed VAs, marketing contractors, or freelancers
Strong in Excel/Sheets and data cleanup/organization
Content-friendly: social media, short video editing, Canva, etc
A high-output operator who thrives in fast-moving, entrepreneurial teams
Incredibly organized, detail-oriented, and self-managed
A strong communicator who can write, delegate, and escalate clearly
Tech-savvy — comfortable learning CRMs, automations, marketing tools
A critical thinker who asks: 'What's stuck? What's scalable? What's next?'
Interested in AI, automation, real estate, and system building
Company
Agile Capital Group LLC
We are focused on making CRE and Multi-Family Housing (MTFH) more accessible.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase