Ares Management · 4 hours ago
Executive Assistant
New York, NY
Full-time
Onsite
Mid, Senior Level
$80K/yr - $100K/yr
5+ years expAres Management is a company that values collaboration and responsibility, seeking to hire an Executive Assistant in their New York office to support the Corporate Communications team. The role involves extensive coordination of meetings, travel arrangements, and providing administrative support to senior professionals while maintaining discretion and confidentiality.
Asset ManagementBusiness DevelopmentCreditFinanceFinancial ServicesInsurance
Responsibilities
Extensive coordination and scheduling of complex internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distribution
Prioritize Outlook Calendar items on behalf of the Professionals, informing them of meeting changes and keeping them on schedule throughout the day
Schedule meetings and conference rooms as necessary using Ares protocol
Coordinate all aspects of domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changes
Participate and manage ad hoc projects from end to end
Organize and create cash and AMEX expense reports using Ares’s expense system, Concur
Answer phones, screen calls, and take messages as appropriate
Manage copy/print jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipients
Maintain documents, records, reports in a discreet and confidential manner
Provide back-up support and a high level of collaboration across teams to other Executive Assistants in Phone Group, this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc
Track and update weekly pipeline in Excel
Assist on NDA process
Special projects as assigned
Qualification
Required
Bachelor's Degree strongly preferred, but not required
Minimum 5+ years of experience as an Executive Assistant supporting a team of professionals in a fast-paced environment
Extensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distribution
Prioritize Outlook Calendar items on behalf of the Professionals, informing them of meeting changes and keeping them on schedule throughout the day
Schedule meetings and conference rooms as necessary using Ares protocol
Coordinate all aspects of domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changes
Organize and create cash and AMEX expense reports using Ares's expense system, Concur
Answer phones, screen calls, and take messages as appropriate
Manage copy/print jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipients
Maintain documents, records, reports in a discreet and confidential manner
Provide back-up support to other Executive Assistants in Phone Group, this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc
Special projects as assigned
Work closely in collaboration and partnership with peer EA team members by providing back-up support. Includes: Covering lunch breaks and out of office absences (Sick/Vacation), Providing administrative assistance to their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc., Assisting with overflow needs
Benefits
Comprehensive Medical/Rx
Dental and Vision plans
401(k) program with company match
Flexible Savings Accounts (FSA)
Healthcare Savings Accounts (HSA) with company contribution
Basic and Voluntary Life Insurance
Long-Term Disability (LTD) and Short-Term Disability (STD) insurance
Employee Assistance Program (EAP)
Commuter Benefits plan for parking and transit
Access to a world-class medical advisory team
A mental health app that includes coaching, therapy and psychiatry
A mindfulness and wellbeing app
Financial wellness benefit that includes access to a financial advisor
New parent leave
Reproductive and adoption assistance
Emergency backup care
Matching gift program
Education sponsorship program
Company
Ares Management
Ares Management is an alternative asset manager focusing on credit, private equity, and real estate.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$5.4B2025-10-29Post Ipo Equity· $1.5B
2025-01-09Post Ipo Equity· $2.3B
2024-10-09Post Ipo Debt· $750M
Leadership Team
Michael Arougheti
Director, Co-Founder & Current CEO
Antony Ressler
Co-Founder, Director and Executive Chairman
Recent News
2026-01-23
2026-01-20
2026-01-16
Company data provided by crunchbase