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Ulta Beauty · 2 days ago

Sr Litigation Paralegal - Employment

Bolingbrook, IL

Full-time

Hybrid

Senior Level, Lead/Staff

$78K/yr - $120K/yr

10+ years exp

Ulta Beauty is the largest North American beauty retailer, and they are seeking a Senior Litigation Paralegal to support their in-house legal department in managing complex employment litigation matters. The role involves collaborating with in-house counsel and external law firms to provide effective litigation support and ensure efficient management of legal claims.

BeautyConsumer GoodsCosmeticsRetail

Responsibilities

Support in-house counsel in managing and coordinating the full lifecycle of single-plaintiff and class/collective action litigation, including case intake, document collection, file organization, and preparing case summaries

Partner closely with internal business functions and external counsel to gather information, resolve issues, and support litigation strategy, while ensuring timely communication of case updates to key stakeholders

Lead the discovery process, including collecting, reviewing, managing, and producing large volumes of documents, and consulting with outside counsel. Coordinate with internal stakeholders across departments (e.g., HR, IT, Compliance, Operations) to schedule witness interviews, obtain necessary materials, and ensure compliance with discovery requirements

Draft, edit, and prepare a wide range of legal documents, ensuring compliance with applicable rules, deadlines, and company standards

Respond to subpoenas and requests for personnel and employment records, including coordinating with HR and other stakeholders and culling and compiling responsive data and documents from various HR systems to ensure accurate and timely production

Handle wage claims, agency charges, and other administrative proceedings by gathering documents, preparing draft responses, and attending telephonic hearings

Prepare, deploy, and release legal hold notifications; identify and coordinate with custodians to ensure compliance with preservation obligations

Support compliance audits, internal investigations, and administrative inquiries, including coordinating document collection and preparing responsive materials

Assist with litigation and claims reporting, metrics, and cost tracking to support budgeting and forecasting

Maintain internal litigation playbooks, templates, and process documentation to drive consistency and efficiency across matters

Conduct research, analyze and summarize applicable laws as needed

Provide paralegal support on special projects, cross-functional initiatives, and other legal matters outside of employment litigation as needed

Participate in professional development opportunities and stay current on evolving litigation practices, discovery tools, and employment law developments

Regularly contribute to team meetings, knowledge-sharing sessions, and process improvement projects

Assist with organizational and administrative tasks to support overall department operations

Collaborate with outside counsel on billing, budget monitoring, and invoice review to ensure compliance with company guidelines

Qualification

Employment litigationE-discovery toolsParalegal certificateDocument managementLegal document draftingProcess orientedHigh attention to detailTeam collaborationWritten communicationVerbal communication