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City of New York · 4 weeks ago

Healthcare Administrative Project Manager, New York Alliance for Careers in Healthcare (NYACH)

New York, NY

Full-time

Onsite

Mid Level

4+ years exp

The City of New York is dedicated to improving the lives of its residents through effective governance and public service. They are seeking a Healthcare Administrative Project Manager to drive initiatives that strengthen the healthcare workforce in New York City by translating complex policies into actionable programs and managing multi-stakeholder projects.

GovernmentLegalPublic Relations

Responsibilities

Assist the Executive Director and Director in day-to-day operations

Team calendar management, meeting coordination, and correspondence

Draft and edit professional documents, reports, presentations, and other communications

Support coordination of internal and external meetings/convenings, including preparation of agendas, meeting materials, and follow-up actions

Oversee project timelines, deliverables, and milestones to ensure successful program execution

Monitor progress on multiple initiatives and provide regular status updates to leadership

Manage relationships with key stakeholders, including healthcare organizations, educational institutions, and government agencies, by maintaining and updating external contact lists via CRM Air table and other CRM management tools

Organize stakeholder meetings, events, and advisory councils, ensuring smooth logistics and effective communication

Serve as a point of contact for stakeholder inquiries and collaborations

Plan and facilitate advisory-council meetings, policy roundtables, and public convenings; synthesize outcomes into action items

Track, analyze, and summarize federal and NYS legislation, Medicaid reforms, waiver proposals, and regulatory changes that affect NYC’s healthcare workforce

Produce briefs, white papers, and talking points that articulate policy impacts on talent pipelines, employer demand, and economic outcomes to support Executive Director and NYC Talent Leadership Team

Advise internal and external partners on policy implications and recommend responsive strategies

Collaborate with the Data Impact Team to integrate labor-market and program data into policy recommendations and project design

Track consultant and vendor agreements; track expenditures and ensure compliance with City procurement rules

Draft, edit, and manage external communications, including newsletters, press releases, and reports

Support the development and execution of social media strategies to enhance NYACH’s digital presence and engagement under the direction of the Director and strategic vision as designed by the Executive Director

Update and maintain the NYACH website to ensure accurate and engaging content

Update, maintain and grow audiences of all NYACH socials including websites, Linked-In, and expansion to other media platforms

Under direction, assist with contract management, including drafting agreements, tracking deadlines, and ensuring compliance

Support budget tracking and financial reporting for programs and initiatives

Coordinate logistics for program convenings, events and off-site stakeholder engagement

Stay updated on industry trends and workforce development best practices to inform NYACH strategies

Provide additional administrative and project support as needed

Qualification

Health-Policy AnalysisStakeholder EngagementProject ManagementProfessional WritingBudget ManagementMicrosoft OfficeMulti-taskingTeam CoordinationInterpersonal SkillsDetail-oriented

Required

You have a baccalaureate degree from an accredited college and four years of experience in project coordination, project management, healthcare administration, workforce development, or a related field and doing activities in an area related to the duties described above

You have a high school diploma or equivalent and eight years of experience in community work or community centered activities in an area related to the duties as described above

You have education and/or experience which is equivalent to '1' or '2' above. However, all candidates must have at least one year of experience as described in '1' above

You have an innate passion and desire to help New Yorkers with an interest in public service

You have the ability to manage multiple projects and workstreams simultaneously

You have exceptional writing and editing skills

You are extremely detail-oriented, with excellent organization, planning, coordination, and multi-tasking skills

You have strong interpersonal skills with the ability to work both independently and in a diverse team environment with all levels of supervisory and frontline staff

You have experience with employer engagement, city government, or community development

You are Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

You have proven ability to lead complex projects with multiple external partners and tight deadlines

You have the ability to work independently and collaboratively in a fast-paced environment